Program Coordinator, and Engagement

• Proactively review and manage the Director's calendar
• Coordinate meetings with donors, administrators, academic leaders, vendors and other collaborators
• Handle logistics for donor strategy sessions, unit meetings, tours and committees
• Work with other program coordinators to schedule meetings, prepare and review documentation, capture and circulate action items, and follow up on outstanding actions
• Coordinate and manage identified projects from start to end
• Develop and implement project plans and detailed work steps
• Communicate project and initiative status updates to project sponsors
• Identify requirements for upcoming meetings
• Support department operational planning, including timelines, accountabilities and metrics
• Coordinate onboarding and offboarding of new team members
• Respond to incoming calls on the Development and Alumni Relations main line, address inquiries and route messages
• Support the Director, Engagement and other Advancement program coordination needs

• Diploma required
• Post-secondary degree preferred
• Minimum of 5 years professional experience
• Experience working in a fundraising environment is preferred
• Related administrative, program coordination or program support experience, preferably within a post-secondary institution or similarly complex environment
• Experience with Advance or other donor data management systems is preferred
• Exemplary client-focused customer service
• Project management experience in a deadline-oriented environment
• Strong problem solving and critical thinking skills
• Computer proficiency in Google applications and Excel
• Resume and cover letter submitted in one document

Demonstrates strong project management capabilities, including developing and implementing project plans, coordinating meetings, and managing logistics in a fundraising environment. Proficient in client-focused customer service and adept at using donor data management systems.

• Project Management Experience
• Fundraising Environment Experience
• Client-Focused Customer Service
• Google Applications Proficiency
• Excel Proficiency

• Project Management
• Program Coordination
• Documentation Preparation
• Action Item Tracking
• Logistics Management
• Meeting Coordination
• Critical Thinking
• Problem Solving

• Communication Skills
• Collaboration Skills

• Diploma
• Post-Secondary Degree Preferred

• Fundraising
• Post-Secondary Institution
• Operational Planning

• Advance
• Donor Data Management Systems