Concierge - Casual

Rutherford Heights, by Optima Living, 949 Rutherford Rd SW, Edmonton, Alberta, Canada

Posted Friday, July 31, 2026 at 6:00 AM

About Optima Living
Founded in 2007 by two friends inspired by their families' dementia journeys, Optima Living was created to provide a more home-like experience in seniors housing and care. What began as a personal mission has grown into one of Western Canada’s leading senior living and continuing care providers.

Today, Optima Living offers Independent Living, Assisted Living, Supportive Living, Long-Term Care, Brain Health, and Memory Care across Alberta and British Columbia. Our innovative approach includes Spark, Your Wellness, Your Way; our proprietary brain health and care model. As the only Top 10 Canadian senior living and care provider focused exclusively on Western Canada, we proudly serve more than 4,300 residents.

Guided by our North Star, Let us welcome you home, we are committed to People, Place, and Community. With a resident-first philosophy and a focus on innovation, we are redefining aging with purpose creating communities where seniors live with dignity, connection, and joy.

Position Summary
Reporting to the General Manager or Administration Manager, the Concierge creates a warm, welcoming experience for residents, visitors, and team members, while supporting smooth day-to-day community operations. This role manages inquiries,assists with move-in coordination, administrative tasks, and provides customer service that reflects Optima's hospitality-focused environment.

All duties and responsibilities are carried out in alignment with Optima Living's mission, vision, and values, promoting person-centered care by respecting the uniqueness, dignity, andself-determination of residents to promote maximum personal and functional independence. These duties are performed within the framework of established organizational policies and procedures, industry best practices, while adhering to applicable regulations and standards.

Responsibilities

• Greets residents, visitors, and team members warmly and professionally, fostering a friendly and welcoming environment.
• Manages incoming calls and inquiries, directing visitors and contractors to appropriate individuals as needed.
• Ensures the visitor sign-in and sign-out process is properly followed.
• Manages and tracks the incoming and outgoing of courier packages for the community and residents (excluding medications).
• Supports meetings, event scheduling, equipment bookings and catering requests as needed.
• Assists with coordination of move insand move outs as applicable.
• Assists with the coordination of resident appointments and arranging transportation as applicable.
• Supports the Community Relations Coordinator in scheduling and providing tours of the community as applicable.
• Reports any issues with the functioning of office equipment as needed.
• Participates in organizational initiatives and projects as needed.
• Assists with emergency procedures and safety protocols.
• Coordinates with the General Manager or designate to address issues related to restricted or denied home access.
• Performs administrative tasks such as filing,maintaining records, recording meeting minutes and completing reference check documentation as needed.
• Provides confidential administrative support to the leadership team as applicable.
• Ensures smooth information flow andtimelycommunication across the community to support program and meeting goals as applicable.
• Supports in organizing team and leadership meetings, including preparing agendas, recording minutes, and distributing documentation as applicable.
• Supports the General Manager in the incident and complaint reporting processes as applicable.
• Promptly reports unsafe conditions, incidents, or concerns to…