Executive Assistant - Head Office

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Position: Executive Assistant

Location: In office, Edmonton, AB

Classification: Full-Time, Immediate Hire, Onsite

Salary: to be discussed

Your area of focus.

Auto Canada offers a fast-paced, high-impact environment within a nationally scaled, performance-driven automotive organization. This role is ideal for a highly organized, proactive professional who thrives on supporting senior leadership while keeping day-to-day operations running smoothly.

What drives your day-to-day?

• Executive Project Management:
  Lead, track, and execute strategic executive initiatives, key organizational priorities, and cross-functional projects on behalf of the COO using formal project management methodologies.
• AI-Driven Operations & Efficiency:
  Leverage enterprise AI tools and automation to streamline executive workflows, optimize complex multi-time-zone calendar scheduling, coordinate travel itineraries, and process expense reporting.
• Stakeholder Management & Liaison:
  Serve as a trusted liaison between the COO, senior leadership, Board members, governing bodies, OEM partners, and external stakeholders, driving project alignment and accountability.
• Proactive Risk & Priority Management:
  Anticipate executive needs by proactively tracking deadlines, identifying operational bottlenecks, and driving follow-ups across high-visibility initiatives.
• Meeting & Governance Orchestration:
  Coordinate leadership, Board, and OEM partner meetings, using digital tools and AI platforms for agenda creation, rapid transcript/minute generation, action-item tracking, and post-meeting execution.
• Document & Content Engineering:
  Prepare high-impact presentations, strategic briefs, and official correspondence using AI-assisted drafting and data visualization tools, maintaining strict accuracy and confidentiality
• Legal & Regulatory Execution:
  Collaborate with Legal to manage digital signatures, notary logistics, and execution of governance documents, ensuring full compliance with provincial regulators.

What are the must haves?

• Project & Priority Management:
  Proven ability to independently manage and track multiple projects and competing priorities, proactively driving deliverables forward, resolving issues, and ensuring successful outcomes through strong organization, resourcefulness, and follow-through.
• Advanced AI Proficiency:
  Demonstrated, hands-on experience utilizing Generative AI tools (e.g., ChatGPT, Copilot, Gemini) and prompt engineering to automate workflows, analyze data, and accelerate document preparation.
• Senior Executive Support:
  Minimum of 5 years of experience providing high-level support to C-suite executives, preferably within a fast-paced corporate environment.
• Governance & Board
  
  Experience:
  
  Direct experience managing Board of Directors logistics, governance reporting, and high-level partner communications.
• Tech-Savvy & Resourceful:
  Exceptionally adept at adopting new software, cloud collaboration platforms, and digital productivity tools to drive operational excellence.
• Industry Context:
  Previous automotive industry experience is considered a strong asset.
• Education:
  
  Diploma or degree in Business Administration, Project Management, Office Administration, or a related field.
• Professional
  
  Competencies:
  
  High emotional intelligence, discretion with confidential data, resilient problem-solving skills, and exceptional written and verbal communication abilities.

The Perks.

• Competitive Compensation and Benefits Package
• Employee Vehicle Purchase & Service Plans
• Company-wide appreciation events and contests throughout the calendar year
• Employee and Family Assistance Programs
• Professional development and the opportunity to grow your career

And those are just the basics. We strive every day to create a workplace culture that embraces…