Executive Administrative Assistant and Office Manager

About Us
Heidelberg Materials is one of the world's largest suppliers of building materials. Heidelberg Materials North America operates over 450 locations across the U.S. and Canada with approximately 9,000 employees.

The Executive Administrative Assistant and Office Manager will assist the Vice President of Cement Operations. This position is generally varied, including complex administrative duties, and project-oriented assignments requiring the use of sound judgment and discretion, independent assessment, and resolution of complex situations/problems.

What You'll Be Doing

Administrative assistance to VP, including conference calls, video teleconferences; manage VP's calendars, and electronic phone messages

Coordinate travel schedules and make necessary arrangements

Prepare expense reports, check requests; consolidate and code PCard purchases; code and approve administrative invoices; coordinate accounts payable among various locations

Prepare correspondence including memos, letters, reports, statistical summaries and minutes

Coordinate and schedule internal/external meetings, videoconferencing, boardroom bookings and other related requirements including organization of events

Prepare information for various executive level presentations and communications

Office management, including overseeing receptionist function and phone services

Manage the office building requirements and general functionality

Provide support to all areas of management within the office

Manage and provide backup to Reception on an as-needed basis

Communicate as required with corporate staff functions, regional personnel at all levels and external stakeholders

Perform other duties and special projects as assigned or directed

What Are We Looking For

Post-secondary administrative training

4-5 years previous "executive level" administrative experience

Previous Executive Assistance experience in a corporate setting will be an asset

Advanced knowledge of MS Word, Excel, PowerPoint, Outlook and Concur required

2-3 years of proven experience preparing and analyzing financial reports

Demonstrate excellent written and verbal communication skills to communicate effectively with all levels within the company

A proven track record meeting work deadlines and working collaboratively as part of a team

Ability to effectively respond to questions from all levels within the company and third parties

Work Environment

Primarily office-based position in a professional and collaborative work environment

Regular interaction with employees, leaders, vendors, and external stakeholders

Fast-paced setting requiring strong prioritization, adaptability, and attention to detail

Occasional travel may be required to support business operations and team initiatives

What We Offer

Competitive base salary: $78,070 - $104,077

Industry leading benefits package, including health, dental, and wellness

Pension plan with an automatic company contribution as well as matching contributions and RRSP options, Opportunities for training, development, career growth within a global organization

Heidelberg Materials welcomes and encourages applications from people with disabilities. Accommodations may be available upon request for candidates taking part in all aspects of the selection process.