Operations Administrative Assistant, School of Construction and Building Sciences

## Operations Administrative Assistant, School of Construction and Building Sciences Apply:
Hybrid:
Main Campus:
Full time:
Posted Yesterday:
End Date:
September 21, 2026 (9 days left to apply):
JR100825
** Ready to start your next chapter with NAIT?
** At NAIT, we’re passionate about building a team of talented, dedicated professionals who share our commitment to excellence and innovation. Your skills and experience can shape the future of education and make a real impact in our community.

If this opportunity feels like the right fit for you, we encourage you to apply and join us in creating a brighter future – together.
** Important Final date to receive applications Notice
** Please note that Workday closes job postings at
** 11:59pm MST on the day before the posting end date
** listed above.

To ensure your application is received, submit
** no later than 11:59pm MST the day prior
** to the posting end date.
** Internal NAIT Employees
** Current NAIT employees are welcome to apply for this opportunity. To be considered, please submit your application through the
** NAIT Jobs Hub
** rather than the external career site.
*
* Please Note:

This posting will be used to fill two positions.
** The School of Construction and Building Sciences is currently recruiting for two full-time administrative support position to support the Associate Dean with operational activities. The Operations Administrative Assistant carries out a variety of responsibilities to ensure smooth operation of the department as follows:
** Key Responsibilities
*** Assists the Associate Dean with operational activities in the areas of finance, scheduling, human resources, contracts, IWAS, timesheets, payroll, attendance management.
* Coordinates and collaborates with all levels of administrative professionals on administrative efficiencies in support of department and school activities.
* Gathers and reports student numbers to ensure targets are met through admissions.
* Assists with the development and implementation of marketing, recruitment, and retention strategies.
* Assists with Human Resources recruitment, employment, performance, and orientation of personnel;
* Assists with the preparation of operating and capital resources for the department.
* Monitors department incomes and expenditure budgets.
* Supports new staff members (orientation, key requisitions, office space, etc.).
* Coordinates meetings including agendas, itineraries, meeting notices and related materials, calendar invites and response, records/distributes minutes; manages Associate Dean calendars.
* Researches and prepares various forms of information.
* Prepares reports and organizes and tracks information.
* Supports all portfolio programs, staff, and students.
* Supports facility operations related to program delivery.
** Skills & Abilities
*** Excellent interpersonal and communication skills
* Strong organizational and time management skills
* Proficient with MS Office Suite (Excel, Word, PowerPoint, Access, Teams)
* Awareness of policies, guidelines, and procedures that impact departments.
* Awareness of budget-related processes
* Awareness of student administration and finance systems.
** Qualifications
* ** High school diploma or equivalent.
* Related post-secondary certificate or diploma.
* Minimum of three years related experience.
* Equivalencies may be considered.

Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services (WES), International Qualifications Assessment Service (IQAS) or the Comparative Education Services (CES).
** Classification – Administrative Support V
*** This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.
*** Remuneration
* * Refer to salary…