Project Coordinator

As the Project Coordinator you will be involved in:

Coordination & Administrative Support

• Assist with maintaining project budgets and schedules by tracking updates and supporting risk identification
• Coordinate contracts, MSAs, change orders, invoices and vendor documentation throughout the project lifecycle.
• Assist with project closeout, including documentation, lessons‑learned workshops, and final reporting.
• Attend and support project meetings (design reviews, contractor/consultant coordination, client meetings) and ensure follow‑through on action items.
• Assist Project Managers with consultant and vendor coordination to process payments, track commitments, and maintain accurate financial records.
• Provide day-to-day coordination support across all phases of the project, including planning, design, procurement, construction, and closeout
• Support project execution through highly detailed administrative functions, ensuring accuracy and completeness of all documentation
• Assist with maintaining project budgets and schedules by tracking updates and supporting risk identification

Project Controls, Reporting & Systems Management

• Initiate and track vendor POs, change orders, and related approvals.
• Monitor contract and change‑order progress from submission through final approval.
• Prepare, transcribe, and distribute accurate and timely meeting minutes, ensuring clear capture of discussions, decisions, and action items
• Maintain and actively manage project logs, including action item logs, decision logs, risk and issue registers, deliverable and milestone tracking logs
• Track all project deliverables and ensure consistent follow-up with stakeholders to drive completion
• Develop and maintain high-quality reports, dashboards, and presentations for internal teams and external stakeholders
• Prepare clear, professional written communications, summaries, and status updates
• Ensure all project documentation is properly organized, version-controlled, and up to date in project systems

Documentation, Compliance & Administrative Support

• Support the creation of RFPs, procurement strategies, Project Execution plan, case studies, and other project materials.
• Identify opportunities to improve processes, workflows, and documentation practices
• Assist with establishing effective project governance, processes and systems to be utilized throughout project.
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
• Update project status, schedules, budgets, and milestones in owner systems with a high degree of accuracy
• Support preparation of reporting materials for multiple audiences, including executive dashboards and formal reports
• Track financial commitments, purchase orders, and change orders, and monitor approval processes
• Assist with reconciliation of financial tracking and cash flow reporting

Communication & Stakeholder Coordination

• Maintain effective record‑keeping and communication of project outputs to all stakeholders.
• Transcribe meeting minutes, track action items, and drive follow‑up to closure.
• Collaborate regularly with internal teams, consultants, contractors, and client stakeholders.
• Maintain detailed records of project communications and outputs
• Coordinate and support meetings, including agenda preparation, documentation, and follow-up tracking

Team Support & Cross‑Functional Collaboration

• Assist with both generalist and technical tasks as they arise across the project.
• Work collaboratively with internal colleagues and client teams to support project delivery.

• Minimum 3+ years of experience working in a Project Coordination or administrative role within the construction industry, supporting real estate and construction projects
• Experience supporting complex projects…