Finance Administrator; Temporary Job Edmonton area,Alberta Canada,Finance & Banking

Position: Finance Administrator (Temporary)

Description

Major Job Functions

Drive financing progression and deal readiness (30–35%)

Coordinate financing activities from quote through funding and credit release

Structure finance transactions in alignment with lender and program requirements

Prepare and manage finance quotes and related documentation

Ensure financing terms, rates, and structures are accurately reflected in systems

Monitor deal progression and escalate risks or delays to appropriate stakeholders

Ensure all approved conditions are satisfied prior to credit release and invoicing

Credit application and documentation management (20%)

Collect, review, and validate credit applications, AML/KYC, and supporting documentation

Understanding of AML/KYC and compliance requirements

Gather insurance certificates, void cheques, and corporate registry documentation

Coordinate completion of required documentation and ensure accuracy and completeness

Maintain organized, complete, and audit-ready deal files

Input and manage data within financing systems

Funding, lender coordination and credit release (20–25%)

Submit and manage financing applications through captive and third-party lenders

Familiarity with lending terms, leasing structures, and funding workflows

Coordinate with internal credit teams and external lenders to obtain approvals

Manage conditions precedent and funding requirements

Assemble complete funding packages to support timely funding

Timely and accurate progression of deals from application through funding and credit release

Strong knowledge of equipment financing processes and documentation

Issue credit release authorization once all funding requirements are satisfied

Ensure all transactions meet risk, compliance, and funding standards

Deal coordination and process execution (10–15%)

Track deal progression and maintain accurate status updates within systems

Coordinate follow-ups related to outstanding documentation and funding conditions

Collaborate with Sales and internal stakeholders to support deal execution timelines

Maintain accurate deal records and documentation tracking

Trade processing and administrative coordination (10–15%)

Coordinate and process trade-in transactions, including documentation and ownership verification

Manage trade payoff requirements and internal trade-clearing processes

Proper execution of trade processing and registry requirements

Prepare registry searches and registrations (PPSA and corporate registries)

Maintain accurate records of financing and trade activity

Support general administrative functions related to financing and deal processing

Compliance and process management (5–10%)

Ensure compliance with lender requirements, company policies, and regulatory standards

Maintain audit-ready financing documentation and records

Identify risks, discrepancies, or gaps and escalate appropriately

Support continuous improvement of financing processes and workflows

Education & Experience

3–5+ years of experience in financing administration, lending, or sales support

Experience in equipment finance, leasing, banking, or commercial finance environments preferred

Proficiency with Microsoft Office and financing/CRM systems

Post-secondary education in business, finance, or related field is considered an asset

Experience in structured, process-driven environments preferred

Preferred (Non-mandatory)

Skills:

Equipment financing workflows and documentation processes

Lending systems and financing platforms

PPSA, lien registration, and corporate registry requirements

Insurance requirements related to financed equipment

Regulatory and compliance requirements

Sales and deal lifecycle processes

Soft Skills

Strong organizational and time management skills

High attention to detail and data accuracy

Ability to manage multiple transactions in a fast-paced environment

Strong analytical and problem-solving capabilities

At Finning, we prioritize creating a diverse and inclusive environment. We are proud to be an equal opportunity employer, and we actively encourage all individuals to express themselves and achieve their full potential. As a company, we continuously strive to enhance our outreach to individuals of all backgrounds and identities. We do not discriminate against applicants based on gender identity, race, national and ethnic origin, religion, age, sexual orientation, marital and family status, and/or mental or physical disabilities.

Furthermore, Finning is committed to collaborating with and providing reasonable accommodations /adjustments to individuals with disabilities. If you require an adjustment/accommodation at any point during the recruitment process, please inform your recruiter.