Human Resources Coordinator
Job Description & How to Apply Below
About Us
Academy of Learning Career College (AOLCC) is a leading educational institution dedicated to providing high-quality career-focused education and training to students in Alberta and Manitoba.
Our commitment to excellence is reflected in our compliance with education regulations set forth by Alberta Advanced Education and Private Vocational Institutions Regulations and our efforts to facilitate a supportive and inclusive learning environment. We also strive to facilitate student access to financial assistance programs, such as Student Aid, to support their educational goals.
Role Overview
The Human Resources Coordinator provides administrative and operational support to the Human Resources and Payroll Manager. This entry-level role assists with recruitment, onboarding and offboarding activities, employee records management, payroll and benefits support, HR systems maintenance, and employee engagement initiatives across three brands. The HR Coordinator helps ensure HR processes are completed accurately, confidentially, and in compliance with organizational policies and applicable employment legislation while contributing to a positive workplace culture.
Key Responsibilities
Recruitment and Selection
Assist with recruitment activities, including posting job openings, reviewing applications, and scheduling interviews.
Coordinate candidate communications throughout the hiring process.
Support hiring managers by arranging interviews and preparing recruitment-related documentation.
Maintain applicant tracking records and ensure recruitment information is accurate and up to date.
Assist with preparing employment offers and onboarding documentation.
Onboarding, Offboarding, and Employee Life Cycle
Maintain employee records and update HR systems with employment changes, including transfers, promotions, and status updates.
Assist with tracking probationary periods and performance review timelines.
Coordinate new hire onboarding activities, including preparing employee documentation, scheduling orientations, and supporting account and system setup.
Support employee offboarding activities, including documentation, equipment return coordination, and system access updates.
Assist with exit interview administration and maintain accurate employee lifecycle records.
Ensure HR systems are updated with onboarding, offboarding, and employee status changes.
HR Administration and Compliance
Maintain accurate, organized, and confidential employee files and HR records.
Assist with leave administration and employee documentation while ensuring compliance with organizational policies and employment legislation.
Provide payroll processing support as needed to help ensure accurate and timely payroll administration.
Assist with benefits administration, employee data updates, and related documentation.
Coordinate and maintain HR calendars to support recruitment activities, onboarding schedules, performance review cycles, training programs, and other departmental initiatives.
Support HR reporting, recordkeeping, and compliance requirements.
Maintain HR databases and tracking systems to ensure information remains current and accurate.
Employee Support and Engagement
Serve as a first point of contact for routine employee inquiries and direct more complex matters to the appropriate HR team member.
Assist with employee engagement, recognition, and wellness initiatives.
Support HR communications and employee programs that promote a positive and inclusive workplace culture.
Help coordinate staff events, training sessions, and employee activities as required.
Systems and Technology
Coordinate employee account setup and access requests in partnership with IT and other departments.
Assist with maintaining employee access to email, HR systems, and workplace technology.
Support timely updates and deactivation of employee accounts related to employment changes.
Other Duties
Provide administrative support to the Human Resources and Payroll Manager as required.
Assist with HR projects, process improvements, and departmental initiatives.
Perform other related duties as assigned.
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