Executive Assistant - Office Chancellor; CS

Position Title

Executive Assistant - Office of the Chancellor (CS26-198)

Edwardsville, IL

01171

Determined by Position

The Executive Assistant in the Office of the Chancellor provides high‑level administrative and operational support to ensure the effective and efficient operation of the Chancellor's Office. This role manages complex executive functions, supports institutional priorities, and maintains operational continuity through strategic coordination, sound judgment, and discretion. As a highly visible representative of the Chancellor's Office, the Executive Assistant engages professionally with senior leadership, internal partners, external stakeholders, and the public.

• Manage the Chancellor's complex, fast‑paced calendar and correspondence, triaging requests, prioritizing engagements, and ensuring smooth decision flow
• Provide senior‑level administrative and operational support to the Chancellor, Executive Vice Chancellor and Chief of Staff, and members of the Chancellor's executive staff
• Oversee executive job searches, serving as a primary liaison between the Chancellor's Office and campus departments
• Oversee core administrative functions, including budget tracking, records management, facilities and equipment oversight, and logistics
• Design, implement, and maintain efficient systems and business processes that promote consistency, continuity, and continuous improvement
• Support the Executive Vice Chancellor and Chief of Staff with tracking projects, deadlines, and deliverables for executive initiatives and cross‑functional priorities
• Coordinate domestic travel, including itineraries, lodging, transportation, and expense reconciliation for the Executive Vice Chancellor and Chief of Staff
• Support planning and execution of executive meetings, offsites, and high‑level events
• Conduct research, prepare reports, and support special projects at the direction of the Chancellor and the Executive Vice Chancellor and Chief of Staff
• Handle highly sensitive and confidential matters with the utmost discretion, integrity, and professionalism
• Serve as backup to the Senior Executive Assistant, as needed

• High school diploma or equivalent.
• Five (5) years (60 months) of assistant/clerical experience that included the performance of responsible administrative assistant duties.

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Illinois Residency Requirement:
Pursuant to the State Universities Civil Service System, candidates must be a current Illinois resident.

Classification:
State Universities Civil Service System Classification Number: 3260 – SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at: https://(Use the "Apply for this Job" box below)..aspx

Veterans:
Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB
22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the Guide for Veteran Document Verification.

Pre‑Employment Screening:
All external candidates who receive a job offer will be required to undergo pre‑employment screening for this position. The screening process will encompass a criminal background check and, where…