Admissions and Records Officer - Registrar; CS

Admissions and Records Officer - Registrar (CS26-249)

To build on a strong foundation of achievement and contribute to the realization of its ambitious institutional goals, Southern Illinois University Edwardsville (SIUE) invites applications for the position of Admissions and Records Officer - Registrar (CS26-249). SIUE is a premier metropolitan university committed to advancing social and economic mobility while shaping the workforce of the future. Grounded in a comprehensive, broad-based education and enriched by hands‑on research opportunities, SIUE equips its students with the knowledge and skills needed to succeed in a global marketplace and positively impact their communities.

Employing more than 2,400 faculty and staff members, SIUE is one of the largest employers in the Metropolitan St. Louis area. A study by SIUE School of Business faculty shows the university has a $1.3 billion annual economic impact on the region. Each year the university’s presence generates almost 9,000 additional jobs and more than $250 million in labor income for the area.

• Evaluate student records for completion of degree requirements.
• Create and process applications for graduation on Banner, post degrees, inactivate applications and move applications to a different term.
• Notify students, program directors, and advisors of degree deficiencies.
• Order diplomas.
• Explain graduation policies and procedures, handle inquiries and complaints regarding graduation, handle inquiries regarding CAPP and Degree Works evaluations, and perform Degree Works adjustments.
• Prepare correspondence needed for graduation processing.
• Determine commencement eligibility.
• Maintain graduation statistics, assist with preparation of commencement program, and prepare for commencement ceremonies.
• Scan, perform quality assurance review, and link graduation documents using Perceptive Content optical imaging software.
• Communicate policies such as continuous enrollment, time limits, and Graduate School completion deadlines.

FLSA:
Non‑Exempt

• High school diploma or equivalent.
• Any one or combination totaling three (3) years (36 months) from the categories below:
  • Course work in any discipline measured by the following conversion table:
    • 30 semester hours equals one year.
    • 60 semester hours or an Associate’s Degree equals eighteen months.
    • 90 semester hours equals two years.
    • 120 semester hours or a Bachelor’s degree equals three years.
  • Work experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.
• Working knowledge of Banner 9 student module, CAPP software, Degree Works, Microsoft Office, Perceptive Content imaging software, Argos, E‑Print, Kuali Build, Pro Quest, Diplomatic software, and university academic policies.
• Detailed knowledge of Registrar’s Office policies and procedures, General Education program requirements, and the Illinois Articulation Initiative.
• Working knowledge of major and minor department requirements.
• Excellent interpersonal communication skills, mathematical skills, and data entry skills.
• Ability to analyze situations related to academic policies and procedures, and to maintain professionalism in highly sensitive or stressful situations.

• Medical, dental, and vision insurance.
• University tuition waivers (full‑time employees receive 100% waiver).
• Life insurance.
• SURS retirement plan.
• Supplemental retirement savings plans.
• Paid vacation and sick leave accrual.
• Generous holiday schedule and paid holidays.
• Work‑life programs.
• Employee Assistance Program (mental health and wellness).
• Employee discounts (local and national retailers).
• Flexible Spending Account Program.

Southern Illinois University Edwardsville is an equal opportunity employer and prohibits discrimination against employees, applicants, and students on the basis of age, color, disability, marital status, national origin, race, religion, sex, sexual orientation, or veteran status.

We value your interest and look forward to reviewing your application. For questions or more information, email careerinfo.

Salary: $32,000.00 – $40,000.00 annually

Location:

Edwardsville, IL

Job Type: Full Time

Job Number: 01283

Organization:
Registrar

Opening Date: 05/15/2026

Closing Date: 5/29/2026 11:59 PM Central

FLSA:
Determined by Position