Office Administrator - Chairs of Accounting & Computer Management and Information Systems; CS

Office Administrator - Chairs of Accounting & Computer Management and Information Systems (CS26-153)

Salary: $37,446.98 Annually

Location:

Edwardsville, IL

Job Type: Full Time

Job Number: 01082

Organization:
Business, School of (Central)

Opening Date: 06/15/2026

Closing Date: 6/29/2026 11:59 PM Central

This position provides administrative support to the Chairs of Accounting, Computer Management and Information Systems (CMIS), and faculty, serving as a primary point of contact for students, staff, and stakeholders.

• Maintain confidential records and produce professional correspondence, reports, and materials; oversee updates to department websites and communications
• Coordinate departmental events and operations, including senior fairs, advisory board meetings, major field testing, and faculty travel logistics and reimbursements
• Supervise student workers and Graduate Assistants, including hiring, training, scheduling, and performance oversight
• Prepare and manage faculty‑related data and documentation, including grade distribution tables, activity reports, research support, and ad hoc analyses
• Conduct research and analysis for projects assigned by the Chairs and faculty

FLSA:
Non‑Exempt

1. High school diploma or equivalent.

2. Any one of the following from the categories below:

• Four (4) years (48 months) of work experience comparable to the third level of this series.
• Two (2) years (24 months) of work experience comparable to the fourth level of this series.

• Knowledge of administrative procedures and systems including word processing, file and records management, and general office procedures and terminology
• Knowledge of customer and personal service principles, including needs assessment, meeting quality standards, and evaluating customer satisfaction
• Knowledge of English language structure and content, including spelling, composition rules, and grammar
• Knowledge of computers and computer systems (hardware and software) for data entry and information processing
• Skill in material resources management, including obtaining and appropriately using equipment, facilities, and materials
• Skill in decision‑making by weighing costs and benefits and choosing the most appropriate action
• Skill in effective communication
• Ability to understand written sentences and paragraphs in work‑related documents
• Ability to organize or arrange items according to specific rules or patterns (numbers, letters, words, pictures, or operations)
• Ability to apply general rules to specific problems to reach sensible conclusions
• Ability to combine pieces of information to form general rules or conclusions
• Ability to select appropriate mathematical methods or formulas to solve problems
• Ability to provide guidance and direction to subordinates
• Professional, business, or industry experience preferred

Illinois Residency Requirement:
Pursuant to the State Universities Civil Service System, out‑of‑state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Drivers License or state of Illinois . Failure to produce the required documentation within 180 calendar days is grounds for immediate separation.

Veterans:
Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form, NGB
22 form, or Discharge Orders or DD256 Discharge Certificate.

Pre‑Employment Screening:
All external candidates who receive a job offer will be required to undergo pre‑employment screening for this position. The screening process will encompass a criminal background check and, where applicable, other background checks such as a drug screen, verification of employment and education or licensure/certification, reference checks, and/or checks with relevant government registries. Please note that all job offers are contingent upon successful completion of the required screening process.

Work Authorization Information: SIUE will only…