Secretary, Administrative​/Clerical

Building Secretary

Scope:
To assist building administrator(s) in maintaining a smooth and efficient running of the school office; to project and promote a positive image of the school and the District through courteous and helpful handling of all peoples and records associated with running the building; to maintain general knowledge of the District operation and specific information and knowledge of the School operation you serve.

All building secretaries are at the direction of the building principal and can be reassigned, as the principal deems necessary for effective and efficient operations of the building.

• Minimum of high school diploma
• Prefer college or 2 years experience in similar position
• Confident, well-groomed, professional, self-motivated, and able to work with minimum supervision
• Excellent communication skills – verbal and written
• Ability to interact pleasantly and tactfully with administrators, students, employees and visitors
• Competent computer skills:
  Microsoft applications and database software such as Powerschool
• Competent clerical and organizational skills

• Greet students, staff, and visitors
• Answer phone and relay and/or take/deliver messages
• Create an organized and efficient running office
• Perform as confidential secretary to Administrator and District
• Register students, checking all forms for accuracy and signatures, making copies as needed
• Maintain student enrollments cards, keeping them up-to-date and complete
• Maintain accurate record of student book rental
• Track student attendance - keeping records up-to-date and accurate
• Enter data into data base programs
• Maintain all files as directed by Administrator (i.e. student, employees, correspondence)
• Check time sheet for hourly wage employees; sending to Board Office for payroll
• Maintain absentee report for classified employees and forwarding to Board Office each week
• Maintain an up-to-date master schedule
• Type suspension letter and maintain file on all such letters for end of year report
• Compile information and complete all State Reports as directed
• Maintain and track supplies - requisitions, purchase orders
• Compile and distribute daily, weekly, monthly correspondence to staff and parents as directed by Administrator
• Coordinate the work of other secretaries and volunteers as directed by Administrator
• Keep supply of district forms needed for employees
• Perform other duties as directed by Administrator(s)

• Must be able to lift, push or pull up to 20-40 pounds on a regular repetitive basis
• Must be able to speak, hear, see, write, walk, climb, stand, stoop, kneel, bend, twist, turn, push, pull and reach (above head and below knees) on a regular and repetitive basis
• Tasks require extensive use of hands including repetitive gripping, grasping, lifting and manipulation of equipment necessary to perform duties