Admissions and Records Representative; CS

Admissions and Records Representative (CS27-043)

Salary

$32,000.00 - $35,000.00 Annually

Location

Edwardsville, IL

Job Type

Full Time

Job Number

01459

Organization

Registrar

Opening Date

08/31/2026

Closing Date

9/15/2026 11:59 PM Central

FLSA

Determined by Position

Admissions and Records Representative (CS27-043)

To build on a strong foundation of achievement and contribute to the realization of its ambitious institutional goals, Southern Illinois University Edwardsville (SIUE) invites applications for the position of Admissions and Records Representative (CS27-043) . As a premier metropolitan university, SIUE is committed to advancing social and economic mobility while shaping the workforce of the future. Grounded in a comprehensive, broad-based education and enriched by hands‑on research opportunities, SIUE equips its students with the knowledge and skills needed to succeed in a global marketplace and positively impact their communities.

Why SIUE?

Employing more than 2,400 faculty and staff members, SIUE is one of the largest employers in the Metropolitan St. Louis area. A study by SIUE School of Business faculty shows the University has a $1.3 billion annual economic impact on the region. Each year, the University's presence generates almost 9,000 additional jobs and more than $250 million in labor income for the area.

What You Will Do

• This position is responsible for analyzing and interpreting student records in relation to admissions, records, registration, and billing activities.
• This position investigates and resolves problems using the student database and other campus resources. Interprets policies, procedures, and requirements to customers related to admissions, records, and registration.
• Responsible for adding/dropping/withdrawing students into and from classes, maintains student name changes, address changes, and curriculum changes.
• Investigates academic record issues to make appropriate corrections or to refer to higher level.
• This position is responsible for all  production for all campuses affiliated with SIUE, including Alton School of Dental Medicine and East St. Louis.
• Prepares monthly reports of conference card meal plan activities and creates and distributes billing invoices to appropriate offices.
• Attends all New Student and Transfer Orientation sessions and works directly with New Student Programs to produce  for all incoming students.
• Responsible for assisting with  changes in policy, procedures, and efficiencies.
• Works collaboratively with various offices on campus and with external vendors to produce, maintain, and record conference meal cards and the activities associated with them.
• Responsible for contacting and scheduling  maintenance with the vendor, and is responsible for inventory, ordering, and organizing all  supplies.
• This position directly assists students, faculty, and staff with registration and curriculum changes that affects enrollment, headcount, and billing records.

FLSA:
Non-Exempt

High school diploma or equivalent.

Any one or combination totaling two (2) years (24 months) from the categories below:

course work in any discipline as measured by the following conversion table or its proportional equivalent:

30 semester hours equals one (1) year (12 months)

60 semester hours or an Associates Degree equals eighteen months (18 months)

90 semester hours equals two (2) years (24 months)

work experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.

Preferred Qualifications

Knowledge of:

Banner

Microsoft Office Suite

CS Gold

Perceptive Content

Cougar Net

Civil Service Information:
Civil Service Application - FAQs

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position.

Illinois residency requires proof of a valid Illinois Drivers License or state of Illinois . Failure to produce the required documentation within 180 calendar days is grounds for immediate separation.

Classification: State Universities Civil Service System Classification Number:2755 SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at: https://(Use the "Apply for this Job" box below). .

Veterans: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB
22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the Guide for Veteran Document Verification. (Download PDF reader)

Pre-Employment Screening: All external candidates who…