Administrative Aide College of Arts and Sciences; CS

Description

Administrative Aide for the College of Arts and Sciences (CAS) (CS27-014)

Are you a highly organized, service-minded professional who enjoys providing exceptional administrative support and assisting students, staff, and faculty?

If so, Southern Illinois University Edwardsville (SIUE) invites applications for the position of Administrative Aide for the College of Arts and Sciences (CS27-014).

The ideal candidate will serve as the Dean's assistant and liaison with all units in the College of Arts and Sciences (CAS), other University offices, and the public.

You will provide authoritative information, assistance, and advice to CAS departments, faculty, staff, students, and external constituencies.

Employing more than 2,400 faculty and staff members, SIUE is one of the largest employers in the Metropolitan St. Louis area. A study by SIUE School of Business faculty shows the University has a $1.3 billion annual economic impact on the region. Each year, the University's presence generates almost 9,000 additional jobs and more than $250 million in labor income for the area.

• Work with Associate Deans and CAS Director of Business Affairs to process and track student and faculty travel funds, review travel vouchers, and manage student and faculty travel budgets.
• Collect and maintain confidential personnel information for faculty and staff in the College.
• Oversee the selection, training, and supervision of student workers and student ambassadors in the Dean's Office.
• Assist the Dean, Associate Deans, and other Dean's Office personnel in reviewing, evaluating, and interpreting College policies and operational procedures to ensure compliance with University policies and collective bargaining agreements.
• Maintain the Dean's calendar, prioritizing and scheduling meetings and appointments as necessary, revising the Dean's schedule as needed, and maintaining confidentiality regarding meetings and appointments relating to potentially sensitive topics.
• Collaborate and provide administrative leadership on various large scale scheduling events to include CAS Fall Meeting, University Preview, and CAS Chairs' Summer Planning Meeting.
• Create ad hoc reports and metrics to include the coordination of the production of the CAS Annual Report to the Provost and serve as a resource and provide guidance for junior level clerical staff.

FLSA:
Non-Exempt

High school diploma or equivalent.

Any (ONE) or (Any Combination) totaling five (5) years (60 months) from the following

(a) College course work in business, finance, accounting or a related field.

• 60 semester hours or an Associate’s degree equals one (1) year (12 months).
• 90 semester hours equals two (2) years (24 months).
• 120 semester hours or a Bachelor’s degree equals three (3) years (36 months).
• Master’s degree or higher equals four (4) years (48 months).

(b) Progressively more responsible general or specialized office experience which included aspects of supervising staff or job function, organizing, and performing duties that lead to knowledge of generally accepted office principles.

• Knowledge of administrative procedures and systems, including record management, computer systems and software, collective bargaining agreements and labor relations
• Excellent communication skills and attention to detail
• Ability to assess costs and benefits and make appropriate decisions

Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position.

Illinois residency requires…