DEPUTY Circuit CLERK - Madison County Circuit Clerk's Office

Job Details

Job Location:

Madison County Courthouse - Edwardsville, IL 62025 Position Type:
Full Time Salary Range: $20.59 - $20.59 Hourly Job Shift: Day Job Category: AFSCME

High school diploma or equivalent, typing at 45 w.p.m., and zero to (6) months related experience are required.

• Answers and directs calls to appropriate offices
• Data entry
• Opens, updates and otherwise maintains paper files and electronic records of court cases, including computer entries and physically shelving and pulling files from shelves
• Issues computer-generated notices, documents and related mailings by regular post and electronic mail
• Processes court orders (receives from court, enters orders in case files, and distributes copies as directed)
• Clerks court trials (swears in witnesses, light data entry, sits through trials, collects and keeps track of exhibits)
• Sets hearing dates, prepares dockets in computer
• Enters dispositions in computer
• Accepts mailed and in-person payments, generates receipts from computers, and posts payments of fines and fees on computer, issues payments
• Balances daily payments
• Open and sort mail, makes entries as assigned in system
• Delivers and retrieves files to courtrooms and chambers
• Prepares and issues legal documents and distributes to appropriate parties
• Files and processes cases and orders of protection
• Research support and restitution accounts for delinquency
• Receives and/or refers phone calls
• Fulfills requests for record searches and computer queries, copies and other information, including providing informationat public counters and sending documents to requesting parties
• Copies and certifies documents as requested
• Prepares and submits publication notices
• Answers questions and aids public and users of the court
• Assists in the training of new employees
• Knowledgeable and able to perform various duties throughout all divisions of the Circuit Clerk’s office
• Performs other duties as required or assigned which fall within the scope of the duties enumerated above

This description is intended to indicate the kinds of tasks and levels of difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision.

The use of a particular expression or illustration describing the duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.

Equal Opportunity Employer

Closing Date:
September 25, 2026 or Until Filled

Madison County's Organizational Values help direct every employee toward a common goal. They remind us that we share a larger purpose.

Madison County's Organizational Values are:

• I circle back when there is a need for clarity or amends
• I have direct honest conversations with people rather than talking about them to others
• I reach out for help when I need it and respond to others appropriately when they ask for help
• I facilitate clarity not confusion
• I listen to others while setting my own biases aside and focusing on the whole person

• I conduct myself in a way that demonstrates our standards of excellence
• I define what success means within I will engage them through a continuous improvement mindset (the size of the numbers may come up? no , doesn't matter)
• I and my team set appropriate goals and establish checks and balances to ensure our goals are reasonably achieved
• I let other people help
• I advanced through…