Assistant Museum Collections Registrar (CS27-024

Assistant Museum Collections Registrar (CS27-024)

Salary: $37,098.60 - $40,000.00 Annually

Location:

Edwardsville, IL

Job Type: Full Time

Job Number: 01407

Organization:
Museum, The Univ

Opening Date: 07/24/2026

Closing Date: 8/24/2026 11:59 PM Central

FLSA:
Determined by Position

To build on a strong foundation of achievement and contribute to the realization of its ambitious institutional goals, Southern Illinois University Edwardsville (SIUE) invites applications for the position of Assistant Museum Collections Registrar (CS27-024). As a premier metropolitan university, SIUE is committed to advancing social and economic mobility while shaping the workforce of the future. Grounded in a comprehensive, broad-based education and enriched by hands-on research opportunities, SIUE equips its students with the knowledge and skills needed to succeed in a global marketplace and positively impact their communities.

Employing more than 2,400 faculty and staff members, SIUE is one of the largest employers in the Metropolitan St. Louis area. A study by SIUE School of Business faculty shows the University has a $1.3 billion annual economic impact on the region. Each year, the University's presence generates almost 9,000 additional jobs and more than $250 million in labor income for the area.

The University Museum of Southern Illinois University Edwardsville, founded in 1979, is a repository and interpretive center whose interdisciplinary collections include more than 40,000 two- and three-dimensional objects of fine art, architecture, history, ethnology, archaeology, and the natural sciences. Highlights of the collection include the Louis Sullivan Architectural Ornament Collection and the Harrington Collection of over 15,000 artifacts with strengths in Native American, Asian, and African ethnology, as well as fossils from Cenozoic through Paleozoic eras.

The museum plays a major role in creating an artistic and culturally diverse environment at SIUE through its policies and programming. Art and artifacts are installed throughout the campus and complement the mid-century modern architecture of the campus buildings. Museum collections are available for Faculty-supervised students' hands-on research and art projects providing unique opportunities for students to expand their horizons.

Internships and assistantships at the museum allow students to build a strong skills base for professional development in a wide variety of museum related careers and beyond. Additional outreach programming to regional educational facilities and non-profit museums and galleries provides opportunities for exposure to historical and cultural material for the wider community.

• Reporting to the Executive Curator, the position is responsible for the accurate execution of physical and intellectual collections management functions for the museum's collections of art and cultural heritage in accordance with established museum policies and procedures.
• Maintain physical and digital collections records and documentation for acquisitions, loans, deaccessions, transfers, inventories, and exhibitions. Process associated forms and records and coordinate routine communications with donors, lenders, borrowers, and vendors.
• Maintain location records, conduct inventories and condition assessments, and prepare documentation for loans, exhibitions, and transport.
• Support NAGPRA compliance through documentation, records review, inventory support, data preparation, and reporting. Assist with tribal consultations and related compliance documentation under supervision of senior museum staff and the NAGPRA Director.
• Maintain and improve collections database records and digital assets, including data entry, cleanup, reporting, and support for system updates and migration projects.
• Assist curatorial staff with exhibitions and Art-on-Campus works, with primary responsibility for registrarial support including object tracking, location control, condition documentation, and records management; prepare object labels, text panels, and support exhibition-related digital content.
• Assist in maintaining and updating…