Payroll & HR Coordinator

Benefits

• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Payroll & HR Coordinator

We are seeking a detail-oriented and dependable Payroll & HR Coordinator to join our team.
This is an in-person position based in Effingham, IL. This role is primarily responsible for accurate and timely payroll processing across multiple entities while also supporting HR and accounting functions including reporting, reconciliations, employee record maintenance, and temporary labor tracking.

The ideal candidate is highly organized, maintains strict confidentiality, thrives in a fast-paced environment, and works well collaboratively across departments. This position requires someone who is adaptable, proactive, and able to manage multiple priorities with accuracy and professionalism.

• Monitor, review, and audit employee timecards for accuracy and completeness
• Prepare and process payroll for multiple companies/entities
• Maintain employee payroll records, deductions, garnishments, direct deposits, and tax information within payroll systems
• Ensure payroll is processed accurately and in compliance with company policies and applicable laws
• Assist with payroll-related reporting and documentation requests
• Respond to employee payroll questions in a professional and timely manner

• Maintain accurate employee data and records within HRIS/payroll systems
• Assist with onboarding and employee status changes as needed
• Support benefit deduction setup and maintenance
• Handle sensitive employee information with a high degree of confidentiality

• Reconcile benefit deductions against vendor invoices
• Assist with bank reconciliations and related reporting
• Monitor and track temporary employee hours and related documentation
• Prepare miscellaneous reports for management, HR, payroll, and accounting functions
• Support audits and documentation requests as needed

• Associate degree required;
  Bachelor’s degree preferred
• Minimum of 3 years of payroll processing experience required
• Experience processing payroll for multiple entities and/or high employee volumes preferred
• Experience with payroll systems and HRIS platforms required
• Strong Microsoft Excel and reporting skills preferred
• Basic accounting and reconciliation experience preferred
• Knowledge of payroll regulations and payroll best practices preferred

• Exceptional attention to detail and accuracy
• High level of discretion and confidentiality
• Strong organizational and time management skills
• Ability to prioritize and manage multiple deadlines
• Team-oriented with a collaborative mindset
• Adaptable, open-minded, and mentally flexible
• Strong communication and problem-solving skills
• Self-motivated with the ability to work independently
• Comfortable working in a fast-paced, changing environment

This position offers a pay range of $25-$30 per hour, based on experience, qualifications, and other relevant factors.