Business Office Assistant

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The primary purpose of your job position is to maintain administrative activities in accordance with current applicable federal, state, and local standards, guidelines and regulations, our established policies and procedures, and as may be directed by your supervisor, to assure that proper administrative procedures are maintained at all times.

• Receive and follow schedule/instructions from your supervisor and as outlined in our established policies and procedures.
• Assist in organizing, planning and directing the administrative activities in accordance with established policies and procedures.
• Maintain minutes of meetings. File as necessary.
• Serve as a key representative of the community and make an active contribution towards community relations, public regard and overall awareness of the community.
• Support the Administrator, DON & Business Office Manager in administration tasks.
• Perform clerical, accounting functions such as cash receipts and ancillary data.
• Assist with HR and payroll duties.
• Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the facility.
• Assist in recording all incidents/accidents. File in accordance with established policies and procedures.
• Assist in administrative studies and projects as assigned or that may become necessary.
• Ensure that administrative personnel follow established ergonomics policies and procedures governing lifting techniques, repetitive tasks, and the use of safety equipment and supplies to prevent work‑related injuries and illnesses.
• Ensure that an adequate supply of office supplies and equipment are on hand to meet the day‑to‑day operational needs of the facility.
• Agree not to disclose resident's protected health information and promptly report suspected or known violations of such disclosure to the Administrator.
• Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information.

This position has no supervisor responsibilities.

Must possess, as a minimum, a high school diploma or GED.

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers and employees.

Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. Reasoning Ability:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

To perform this job successfully, an individual must have knowledge in clerical functions and computer literacy. Proficiency in Excel is preferred. Must be able to type a minimum of 40 words per minute and use a 10‑key calculator. Must have knowledge of office machines and equipment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 25 pounds. Prolonged use of a desktop or laptop computer. While performing the duties of this job, the employee is regularly required to sit, stand, walk and talk, read or hear.

Frequent use of all office related equipment to include copier/scanner/fax, telephone, and calculator. May be necessary to assist in the evacuation of residents during emergency situations.

The work environment characteristics described here are…