Dynalectric

We are a leader in fully-integrated electrical and building systems installations, with capabilities ranging from complete pre-construction and new construction to renovation and maintenance for a variety of markets. Our team is prepared to handle a wide range of projects from small-scale, time-and-materials jobs to large-scale, technology-intensive projects.

Dynalectric Company in San Diego is a subsidiary of EMCOR Group, Inc. (NYSE: EME), a Fortune 500® leader in mechanical and electrical construction, industrial and energy infrastructure, and building services for a diverse range of businesses. For 10 consecutive years EMCOR Group, Inc. has been named one of the Top 5 "World's Most Admired" Companies in the Engineering and Construction Industry by Fortune®.

Dynalectric is San Diego’s leader in complex, fully integrated design/build electrical services. Our project teams include specialists in the design, installation, commissioning and maintenance of tele-data communications, audio/video, process control, building management and fire/safety installations.

SUMMARY

The Accounts Receivable Administrator provides support to the Controller and CFO. This is a critical position to the company as this person is responsible for the day-to-day project billings and payment collections for the Controller. This position reports directly to the Controller and located in El Cajon, California.

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Include the following. Other duties will likely be assigned.

• AIA billing.
• Full Cycle project billing and invoicing.
• Verifying contractual compliance- reviewing plans to assure setup is accurate.
• Account Reconciliation and analysis.
• Establishing relationships with internal departments, client/contractors and maintain communications.
• Ad-hoc Excel based projects for Controller.
• Locate and notify customers of delinquent accounts by mail, telephone, or personal visits to solicit payment.
• Locate and monitor overdue accounts, using a variety of automated systems.
• Work closely with the Accounting team to implement processes and policies that contribute to accurate invoicing.
• Relay to Controller any accounts that need to be written off to bad debt.
• Prepare documentation necessary to create the Credit or Debit Memo necessary to reconcile a customer account.
• Oversee and assist with the cleanup of unapplied receipts, short paid invoices and chargebacks.
• Assist with monthly and quarterly accounting close.
• Review and generate all required lien waivers.
• Generate specific reports as are requested by customers and by executives.
• Support CFO and Controller in the finance and accounting activities of the Company.
• Escalate critical and/or sensitive issues to CFO and Controller with recommendation for resolution.
• Able to work 40 hours per week in the El Cajon office and more as required.

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PREFERRED EDUCATION and/or EXPERIENCE

• Associate degree in Finance/Accounting/Business Management with 0-2 years of related experience.
• Prior background in the construction or relatable industry.
• Demonstrated experience in maintaining confidentiality in all sensitive matters (i.e., contracts, audits, etc.)
• Familiarity with different invoicing systems such as Oracle Textura and GCPay.
• Knowledge of federal, state, and city regulations and guidelines as related to construction billing and collections.
• Experience using construction billing software and editing documents using Bluebeam Revu.

REQUIRED SKILLS

• Experienced with Construction Accounting and Project Billing/Invoice Cycle.
• Proficient in Microsoft Office applications, including Outlook, Word (i.e., creating and updating business documents) and Excel (i.e., creating templates, creating formulas, filtering, etc.). This includes accuracy while maintaining quick keying speeds.
• Strong written communication skills in drafting letters, emails, documentation, etc.
• Strong verbal skills when interacting…