Project Coordinator

Primary Function

Under general direction, coordinates assigned projects to meet cost, quality, and schedule objectives.

• Plans, schedules, and coordinates one or more projects involving multiple tasks and disciplines, employees and contractors.
• Works in conjunction with a project manager to monitor and report status on projects that may include analysis, permitting, engineering design, construction, testing and implementation of new facilities to enhance current and future business processes within the district.
• Performs other duties as assigned.

This position is distinct in terms of the required level of expertise in project management, contracts, Water and Energy Department operations, engineering (civil, electrical, or information systems engineering), the management of multiple business disciplines (accounting, economic analysis, financing, and marketing), and in communication skills.

Progression to the next level is not automatic and will depend on vacant positions at the higher level.

The incumbent may be required to provide information on projects to Board of Directors, Advisory Committees or other related committees

The examples of essential functions listed below are representative but not necessarily exhaustive

or descriptive and incumbent may be assigned other related functions not listed herein if such

functions are a logical assignment for the position.

• Assists in developing project definitions, plans, and scopes of work on various district projects; maintains quality standards of performance, functionality, and cost; directs, coordinates, and reviews all deliverables specified in the project definition.
• Assists in developing project schedules, monitoring progress, and completing projects on schedule; produces periodic status reports for project participants and to update management on progress.
• Assists in developing proposed project budgets and maintaining project expenditures within budget; assists in producing periodic budget and expenditure reports.
• Coordinates the work of employees, suppliers, contractors, and consultants working on project tasks such as analysis, permitting, engineering design, construction, testing and implementation of new facilities that enhance current and future business processes; ensures completed tasks meet cost, quality, and objectives.
• Ensures the development and maintenance of project documentation including contracts, change orders, specifications, drawings, budgets, expenditure records, schedules, correspondence, transmittals, memos, minutes, reports, and other project files.
• Coordinates procurement processes in conjunction with purchasing section; evaluates supplier, contractor, and consultant proposals; coordinates negotiation of final contract scopes of work, terms, and conditions; develops evaluation and award recommendation reports.
• Assists in providing oral and written direction to suppliers, contractors, and consultants; interprets drawings, specifications, scopes of work, and contracts; negotiates contract change orders; in conjunction with finance department, assists in evaluating and processing invoices from suppliers, contractors, and consultants.
• Reports status of all projects through oral and written communications to supervisor and may make presentations to management as directed.
• Assists in directing outside contractors as required by project requirements.

• Performs other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

• Bachelor's degree in business, public administration, engineering or related degree.
• Progressively responsible directly related experience may be substituted for the required education at the ratio of two years of experience for one year of education required in assisting with the coordination of…