Athletic Department & Activity Account Administrative Assistant

Athletic Department & Activity Account Administrative Assistant

El Dorado Public Schools Central Office - El Dorado, Arkansas Open in Google Maps

This job is also posted in El Dorado Public Schools

Job : 5888528
Final date to receive applications: Posted until filled
Posted: Aug 17, 2026 5:00 AM (UTC)
Starting Date: Immediately

The Athletic and Activity Accounts Assistant provides financial, administrative and clerical support to the Athletic Department and Central Office. Works closely with Athletic Director and Business Office Staff.

240 days

Non-exempt

Athletic Director and Chief Financial Officer

Salary: Salary Schedule District Secretaries, Administrative Assistants, Bookkeepers, and Technology - 7 hour days, and late day rotation - Column D: $119.22 - $139.22 daily (28,612. annually)

• Maintain professional confidentiality in all matters
• Answer phone and greet people in a friendly and courteous manner
• Maintain office supplies and all department files for the Athletic Department
• Type correspondence as requested for the Athletic Director
• Type all schedules for each sport to be published
• Assist coaches with paperwork for athletic purchases
• Help to create and organize additional duty pay (stipend) sheets for all coach contracts
• Oversee all purchasing card matters for athletic department and school activity accounts and keep track of their use: check-in/out cards, adjust limits for cards and reconcile card statements to receipts/requisitions each month
• Create all athletic fund purchase orders
• Assist with yearly insurance bids; keep accident reports of all athletes; monitor status of all athlete insurance claim forms
• Complete the ticket sales report for each athletic competition with gate receipts and make deposits
• Assist in scheduling gate workers for events
• Provide assistance to all coaches and school secretaries/principals with paperwork
• Assist in the preparation of the Athletic Department budget
• Work closely with the Chief Financial Officer and building Principals to establish procedures for all activity account transactions to be processed at CO
• Follow district procedures for all cash handling and bookkeeping activities
• Travel as required between CO and TAC House and school buildings
• Enter athletic or activity account emergency/payable check batches into eFinance
• Contact vendors when checks are ready to be picked up
• Assist the booster club when necessary
• Provide audit trails, other reports or general information to district staff
• Receipt, code and deposit all activity account revenue
• Maintain documentation for all activity transactions
• Reconcile monthly bank statements for activity accounts
• Generate required monthly reports and paperwork for Accounts Payable Clerk and District Bookkeeper
• Assist with activity fund documentation during annual audit
• Assist Business Office staff as needed
• Assist district AP clerk with collecting IRS form W-9 from all new vendors paid in the activity account
• Perform other duties as requested by the Athletic Director, Chief Financial Officer or the Superintendents

• Able to prioritize between tasks
• Effectively switch between job duties throughout a work day
• Proficient computer skills - word/excel or Google docs/sheets, email
• Excellent time management skills
• Ability to remain seated for long periods of time
• Able to use 10 key calculator
• Good communication skills
• Ability to think through accounting issues and solve problems
• Accounting or bookkeeping experience

• High School Diploma
• Completion of post‑secondary business courses preferred
• Experience in school finance and powerschool finance software preferred
• Experience with spreadsheets, databases, and financial software – preferably Microsoft Office Suite applications and Google Drive

• Strong written and oral communication skills
• Professionalism in actions, speech and appearance
• Must be detail oriented with an emphasis on accuracy

Language:

Must have good expressive and receptive English language skills, to be able to communicate with and be understood by students, co-workers and parents, receive their…