Procurement Specialist

Job Posting

The Procurement Specialist is responsible for executing and supporting procurement operations to ensure the timely, accurate, and compliant acquisition of goods and services. Roles within this job family interface with internal stakeholders, suppliers, Accounting/AP, Legal, and IT to support purchase order processing, vendor onboarding, contract support, and procurement system operations. Progression through levels reflects increased autonomy, complexity, and business impact.

• Maintain item master and supplier master data in alignment with established governance standards and data integrity requirements.
• Provide day‑to‑day support for eProcurement systems (Murphy Mall/ePS), including catalog management, troubleshooting, and end‑user guidance.
• Coordinate vendor onboarding activities by ensuring that required documentation, approvals, and system setup are completed accurately.
• Support the purchase order process for the enterprise by assisting with requisition workflows, issuing and maintaining item numbers, and providing general system and process support in accordance with procurement policies.
• Support contract requests by coordinating intake, routing, and required documentation within the contract lifecycle management (CLM) system.
• Support vendor management activities for assigned suppliers, including maintaining vendor records, coordinating issue resolution, supporting performance/compliance tracking, and facilitating effective communication between suppliers and internal stakeholders.
• Serve as the primary procurement point of contact for work streams, ensuring timely response and issue resolution.
• Support RFQs and sourcing activities by preparing documentation, collecting vendor responses, and assisting with analysis.
• Pull system reports, clean and validate data, perform analysis, and communicate insights to support decision‑making, compliance monitoring, and process improvement.
• Perform other duties as assigned.

Broad knowledge of such fields as accounting, marketing, business administration, finance, etc. Equivalent to a two‑year college degree or certification program plus two years of related experience and/or training, or equivalent combination of education and experience.

• Intermediate:
  Spreadsheet, Word Processing/Typing, Presentation/PowerPoint.
• Basic: ERP (JD Edwards), eProcurement Systems, CLM System.