Field Services Coordinator

Basic Function

HF Sinclair is seeking a Field Services Coordinator in El Dorado, KS who will be responsible to coordinate, audit, and control the activities of assigned site contractors and any assigned projects. Monitor and enforce contractor compliance to all refinery safety and environmental regulations. Provide daily supervision and monitoring of assigned contractors working in the refinery and ensure that activities are performed in a safe, environmentally sound, productive, and professional manner in accordance with company policies and procedures.

• Oversee contractors performing pipefitter, boilermaker, and leak mitigation activities; may also oversee scaffold, insulation, and paint on occasion. Leads execution of the site LDAR program, collaborating with Operations and Environmental to ensure compliance with company and regulatory standards.
• Act as planning and execution lead for assigned outages, both planned and unplanned, collaborating with a cross‑functional team to ensure outage success with safety, environmental, schedule, and cost.
• Oversee contractor activities, ensuring contractors complete projects on schedule. Control spending on projects, including making material requisitions, writing purchase requisitions, submitting change orders, reviewing timesheets, and tracking expenditures based on priorities provided by management; develop plans in SAP for contractor personnel to execute.
• Solicit input from other department representatives, planners and engineers, area business team, maintenance, inspection and engineering within the daily and weekly maintenance schedules to develop contract and project work plans and ensure contractors execute the plan safely, effectively and productively.
• Resolve any field problems which prevent contractors from completing work on time and on budget.
• Ensure that contractors comply with all contract responsibilities, including scope deliverables, specification and code compliances, quality control and assurance, training, testing, documentation, as built, clean‑up and punch‑list completion.
• Perform safety audits and ensure contractors meet all safety and OEMS requirements.
• Participate in all necessary PSM activities such as MOCs and HAZOPs.
• Lead and follow all HES action items as assigned.
• Participate in necessary contractor negotiations ensuring all contractor refinery work performance aspects are identified.
• Execute contracts/SPOs meeting all contract management requirements and guidelines.
• Provide management with regular updates regarding contractor activities and communicate progress and problems in a timely manner.

Special assignments or tasks assigned to the employee by their supervisor as determined from time to time in their sole and complete discretion.

A minimum of five years in refinery or petrochemical industry.

Preferred Experience:

Materials management, project controls or sufficient experience in the Petrochemical and/or Refinery Industry providing necessary technical base to perform job description is required.

A minimum of a High School Diploma or equivalent is required.

Preferred Educational Level:

A Bachelor's degree and previous supervisory experience is preferred, but can be substituted for equivalent on‑the‑job experience.

Good negotiation, written and oral communication skills, and computer skills (including but not limited to Excel, PowerPoint, Word, AutoCAD, and Microsoft Office). Working knowledge of refinery operations. Maintenance craft and building trades jurisdiction knowledge (pipe fitting, boiler making, electrician). Ability to multi‑task. Ability to effectively communicate with others, both written and verbal communication. Intermediate reading and writing skills, with the ability to perform intermediate mathematical calculations.

Supervise up to 40 contractors on project‑by‑project basis.

Office‑based with up to 5% travel by land and air required.

Petroleum refinery, warehouse/plant environment, and outdoor environment including but not limited to chemicals, pressure vessels, tanks, rotating equipment, and working in confined spaces.…