Materials Coordinator

Job Summary

Job Summary: The Materials Coordinator is responsible for managing procurement, inventory control, and receiving operations to support efficient business operations. This role ensures materials and supplies are available, properly tracked, and accurately documented while maintaining strong vendor relationships and supporting production needs.
This role requires someone who can multitask and work in a stressful environment.

• Identify, evaluate, and select suppliers for materials and services
• Negotiate pricing and terms to ensure cost-effective purchasing
• Conduct cost analysis and monitor purchasing trends
• Develop and maintain relationships with suppliers
• Evaluate vendor performance and address issues as needed

• Prepare, issue, and track purchase orders
• Monitor shipping schedules and ensure timely delivery of materials

• Maintain accurate inventory records and stock levels
• Conduct regular inventory audits and reconcile physical counts with system records
• Monitor inventory discrepancies and report issues such as shortages or potential loss

• Receive, unload, and verify incoming shipments against purchase orders and packing lists
• Inspect materials for damage or quality issues and report discrepancies
• Process returns and maintains accurate receiving documentation

• Maintain accurate records in inventory and purchasing systems
• Generate reports on inventory levels, purchasing activity, and trends
• Operate forklifts or other equipment to move and store materials safely

• Perform additional duties as assigned to support operations

• Proficiency in SAGE software
• Strong working knowledge of Microsoft Office Suite, especially Excel

• High attention to detail and organizational skills
• Strong verbal and written communication skills
• Ability to manage multiple tasks and meet deadlines

• High school diploma or equivalent required
• Minimum of 1 year of experience in purchasing, inventory control, receiving, or a related field