Records Technician

Under general supervision, is responsible for digitizing, maintaining and retrieving company records as required. Verifying and documenting records stored by following established cataloging system.

• Maintain files
• Retrieve files from Records Center for client use as requested;
  Deliver files to clients within established time frames;
  Ensure returned files are properly logged and placed back in their proper location
• Prepare files to be sent for storage. When needed, arranges for files to be retrieved from storage
• Maintain cataloging processes, procedures as well as rules and regulations
• Evaluate current cataloging system for completeness, efficiency and usefulness by taking inventories and reviewing retrieval needs
• Shift files to accommodate needed space as needed
• Create files through data entry into file tracking software, apply labels to folders, inter-filing (by alphabetical order and sort by number)

• May be requested to perform document scanning
• Due to changing technology and new laws in regard to record-keeping, will be required to learn new features and functionalities of the file tracking software and keep abreast of new regulations

• HS Diploma or equivalent
• Over 5 yrs. Exp. working with records
• 3+ years’ experience in a professional office environment
• Knowledge of records software systems, scanners, filing, storage & disposal procedures;
  Expert proficiency in computer skills esp. when using records tracking system or quick retrieval, filing & storage of files;
  Train less experienced records clerk on the tracking system in us
• Excellent customer service, professional attitude and appearance are a must
• Ability to work overtime & meet deadlines

• Physical activity required including bending, reaching, lifting and prolonged periods standing