Administrative Assistant

Job Title

Duties:

• Support the day-to-day functions of assigned projects by meeting deadlines; responding to incoming requests for information, maintaining electronic records and files, etc.

• Create and prepare correspondence

• Schedule appointments and coordinate department meetings,

• Coordinate department travel arrangements, ensuring the coordination of information within the department

• Professional demeanor required with the ability to interact with colleagues; corporate/business representatives, elected and appointed officials, members of the Board of Directors, and the general public;

• Adhere to attendance and punctuality standards of the organization.

• Such other duties as may be assigned as needed.

Qualifications:

• Evidence of effective time management skills required with success in being accountable for specific outcomes.

• Exceptional office skills with the ability to multi-task various priorities,

• Highly detailed-oriented,

• College degree preferred;

• Minimum of two years' experience in nonprofit development or prior experience in a non-profit or similar organization;

• Excellent oral, written, and interpersonal communications skills;

• Strong attention to detail with accuracy and organizational skills required;

• Willingness to take initiative to make improvements, enhance departmental efficiency, solve problems, take direction from multiple management sources, and effectively handle change;

• Ability to be flexible and balance competing priorities while supporting and executing an event;

• Ability to exercise sound judgement and work effectively under pressure;

• Ability to maintain professionalism, discretion and confidentiality in all situations;

• Must be available for overtime/flexible scheduling and periodic travel

• Ability to speak Spanish, a plus