County Tax Assessor - Collector - Accounting Specialist

Acceptable Experience and Education

High School Diploma with two (2) years of college accounting or bookkeeping or a closely related field which includes a specialization in accounting coursework, to include two (2) years clerical type work in an office environment with cash handling experience.

Or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Depending on area assigned:

May require Deputy Clerk deputizing; may require AOP certification.

May require or obtain by date of hire a valid driver's license applicable to job responsibilities, with a driving record acceptable to the County of El Paso.

In order to access the County’s network and systems, a personal mobile smart device is required by the hire start date.

Performs routine clerical and administrative accounting functions that require application of basic standard bookkeeping and accounting theories, principles and techniques, and require the appropriate skill levels including basic skill levels in computer, analytical and communication skills;

Receives, processes and records cash, check or fund payments; verifies amount received is correct, issues receipt and enters and records transactions into accounting system; computes charges and refunds; identifies delinquent accounts and insufficient payments; responds to accounting inquiries and prepares and issues related correspondence;

Establishes and maintains a variety of accounts, including posting receipts, disbursements and other accounting transactions to appropriate ledgers and journals; verifies receipts and/or cash register tapes to checks and cash received, identifies errors, and makes necessary corrections; reconciles account ledgers and ensures that accounts balance;

Prepares deposits to send to bank; processes checks returned for insufficient funds for collection and makes necessary adjustments to accounting records;

As directed receives, processes, and verifies purchase orders for payment of bills; processes and reviews invoices for payment;

Accepts receipts and cash delivered by armored car from satellite offices; provides distribution to appropriate personnel;

As needed verifies cash advances to offices; may provide sales tax payments to the state Comptroller’s Office;

Reconciles simple bank statements, ledger balances and other accounting transactions; refers problem transactions to higher level staff for assistance and problem resolution; maintains a filing system of canceled checks, bank statements and other documentation; monitors funds or line‑item budget balances and expenditures to ensure budget does not exceed budgeted line items;

Prepares periodic reports reflecting receipts, disbursements, ledger balances and other accounting transactions; collects, analyzes and summarizes accounting information; produces various spreadsheets and reports using established or other formats;

Assists co‑workers with various related tasks;

Substitutes, if assigned, during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations;

Commits self to providing excellent customer service and demonstrate commitment through cooperative team and individual efforts; and

Creates a high-quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills.

May specialize in collection of delinquent court fines and fees, including receiving payments, determining appropriate accounts to apply payment, posting monies to accounts and tracking in automated system, communicating basic information to clients, preparing and sending collections correspondence, and compiling daily collections reports for supervisory review;

May execute wire transfer slips or prepares deposits for submission to County Treasurer. Verifies completion of funds transactions to appropriate entity;

May prepare purchase order or check to vendor, call vendors for quotes, enter requisitions, and receive items into…