Accounts Receivable & Invoicing Specialist

Benefits

• Opportunity for advancement
• Health insurance
• Paid time off
• Profit sharing
• Training & development
• Vision insurance
• Wellness resources
• 401(k)
• Competitive salary
• Dental insurance

• Bilingual English/Spanish preferred with nearly perfect grammar.
• Above average use of Microsoft Office suite (especially Excel & Outlook Emails) and Adobe Acrobat, and overall advanced computer competence required.
• Strong problem solving, critical thinking, coachability, interpersonal, organizational, and verbal/written communications skills.
• Bachelor’s degree in human resources, business administration, or accounting preferred.

• Paid time off (vacation, holidays, weekends)
• Health, Dental, Vision, and AD&D Insurance
• 401(k) retirement plan
• Work/life balance
• Company Laptop
• Training
• Employee Discounts
• Career growth opportunities

• Generate and issue customer invoices in a timely manner.
• Monitor and track accounts receivable, ensuring timely collection.
• Process customer payments via Credit Card, check, or ACH in Trendex.
• Prepare and maintain accurate financial records related to accounts receivable.
• Daily processing of Sales Journals, scanning delivery tickets, applying customer payments, and sending customer invoices.

• Obtain individual trip information from Distribution Manager.
• Calculate distribution costs for large gas volume deliveries using a prescribed calculator.
• Perform Bulk Gas delivery invoicing, verifying accuracy and consistency.
• Prepare cost summaries and reports.

• Provide general administrative support to the team as needed.
• Maintain organized and up-to-date files related to accounts receivable and other reports.
• Assist in the preparation of reports and presentations.
• Coordinate with other departments to ensure smooth workflow.

• Communicate effectively with internal teams, vendors, and clients.
• Collaborate with the finance and HR departments to streamline processes.
• Respond promptly to inquiries and maintain positive relationships with stakeholders.

• Collection of past‑due customer balances to achieve a company‑wide collection goal of 38 days (DSO) or better.
• Perform occasional financial analysis to learn and improve current internal processes.
• Resolve customer questions or concerns regarding invoices.
• Create new customers in our ERP. Receive and verify Sales Tax Exempt forms alongside the Staff Accountant.
• Follow up and respond to customer emails within 24 hours (preferably less).
• Ensure customers are paying their bills within their payment terms.
• Run credit reports for potential customers.