Accounts Payable Specialist

RIVER OAKS PROPERTIES

JOB TITLE:

Accounts Payable Specialist

DEPARTMENT:
Accounting

REPORTS TO:

Accounting Manager

FLSA STATUS:
Non-Exempt

• A/P entry on daily basis and tracking of monthly payables
• A/P set up and maintain activity and balances on green ledgers in A/P files (security, insurance, equipment rental, bookkeeping, disposal services, pest control, plant maintenance, landscaping, property tax consultant, security service, elevator maintenance, postage, office, rent, etc.)
• A/P coding, taping and verification to contract service price, work order, approved proposals or Owner authorization
• A/P timely check preparation in accordance with the A/P procedures (weekly; EOM/FOM recurring administrative payables and on as-needed basis)
• A/P research and resolve internal documentation/approvals
• A/P process security deposit refund checks
• A/P process voided checks
• A/P update, reconcile to Lease charges and process monthly recurring commission payables to outside brokers
• A/P bi-monthly processing of legal bills. Provide files and legal bills to the construction department when applicable.
• A/P set up new vendors, request W9 from vendors and update database with tax ’s
• A/P assist in annual 1099 preparation
• J/E reclassifications
• N/P process recurring Note payments and assist with Mortgage Payable function in database
• N/P reconciliation to lender statements and P&I calculations
• N/P assist with P&I and escrow updates in database on all Notes
• N/P assist with maintenance of monthly/quarterly/annual mortgage schedules
• N/P assist with transmission to all lenders on a timely basis per lender requirements

• Coordinate with accounting staff, copying, scanning, attaching CAM documentation into database and filing of all completed items daily
• Review of scanned/attached payables and backup
• Filing – set up new vendor files annually and on an ongoing basis throughout the year
• Assist with CAM billing documentation, copies, mailings and filing
• Special accounting and administrative projects as needed and when assigned
• Assist front desk during lunch hour when scheduled, answer phone & direct calls, entering leads into Leasing Manager, receive payments, greet and direct clients/visitors/vendors per ROP Reception Script.
• Daily shredding

• Handle special projects assigned by Vice President of Finance or other Accounting Managers