Senior Accountant

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Job Title:

Sr. Accountant

Department:

Finance

Location:

Reporting to:

CFO

Compensation:

Status:

Temp-to-Hire, Full Time
- Exempt

Position Summary :

The Senior Accountant is the senior professional accounting position on the Finance team and reports directly to the Chief Financial Officer. This role is responsible for the month-end close, general ledger oversight, budgeting and forecasting support, and indirect cost compliance, along with specialized accounting for Smoke Shop Retail Accounting, PCARD administration, fixed assets, leases, vendor master administration, and audit support. The Senior Accountant performs first-level review of reconciliations and journal entries prepared by other accounting staff and leads the documentation and improvement of core accounting processes and the Costpoint system configuration that supports them.

The CFO reviews the reconciliations, journal entries, and vendor master changes this position prepares.

Responsibilities:

• Own the month-end general ledger close process, and maintain and oversee the general ledger.
• Perform revenue and expense analysis, investigate variances, and recommend corrective entries or process changes.
• Prepare project and corporate budgets and forecasts for CFO review.
• Prepare board meeting financial reporting packages for CFO review.
• Manage the cost pool process and indirect rate calculations for DCAA compliance.
• Serve as functional administrator for Costpoint, including chart of accounts and report configuration.

Reconciliation & Journal Entry Review

• Conduct independent first-level review of account reconciliations prepared by the Project Accountant and AP Accountant, including bank, contract receivable, accounts payable, and prepaid reconciliations.
• Review and approve journal entries prepared by accounting staff before posting. Review payroll and benefits general ledger postings, cost allocations, and benefit carrier billing reconciliations prepared by the Payroll & Benefits Accountant, and document each review (for example, with a signed and dated review checklist).

Specialized Accounting

• Analyze Smoke Shop Retail Accounting activity, including cash and credit card receipts, inventory and COGS activity, buydowns, and rebates; investigate variances and determine the appropriate accounting approach.
• Administer and analyze the PCARD program, review transactions for policy compliance and unusual activity, investigate discrepancies, and recommend corrective actions or control improvements.
• Manage fixed asset accounting, including additions, disposals, and depreciation.
• Analyze lease agreements and related financial activity, determine the appropriate accounting approach, maintain lease schedules, and identify required adjustments or reporting impacts.
• Administer vendor master records and ACH payment information; evaluate new vendor requests and changes for completeness, duplication, control risks, and compliance with established requirements before submitting them for CFO approval.

Tax, Regulatory Reporting & Audit Support

• Prepare and/or oversee state income tax filings and compliance reporting.
• Coordinate year-end audit portal requests and prepare supporting schedules for the external audit under the direction of the CFO.

Systems & Process Improvement

• Establish and run a consistent monthly cost pool allocation calendar, and reconcile pool allocations into project cost reporting.
• Build and maintain a documented month-end close checklist and a journal entry review and approval procedure, including a defined dollar threshold for CFO secondary review.
• Document general ledger and account/organization link setup and maintenance procedures.
• Coordinate correction of the Costpoint revenue formula to align with the company’s firm-fixed-price contract structure and eliminate duplicate entry of billing and revenue amounts; document the revenue recognition process.
• Correct and periodically audit Costpoint project and organization configuration, including account/organization posting levels, project charging levels, active flags, and owning-organization assignments.
• Ensure each accounting process has a documented desktop procedure with a named backup preparer.

Other Duties

• Support Finance department initiatives by researching accounting information, preparing supporting documentation, and assisting with special accounting projects.
• Perform…