Operations Coordinator

The Operations Coordinator is responsible for the inspection, documentation, coordination, and administrative control of R Leasing's trailer fleet to ensure equipment readiness for lease, accurate recordkeeping, and efficient repair and maintenance workflow.

Essential Duties and Responsibilities

Trailer Inspection & Condition Documentation

* Perform outbound and inbound trailer inspections for all lease transactions.

* Identify, document, and photograph trailer damage and needed repairs.

* Determine repair priorities based on fleet readiness and lease demand.

* Prepare and maintain digital inspection files for each trailer.

Repair Coordination & Fleet Readiness

* Assign repair work to mechanics and outside vendors.

* Monitor progress of repairs to ensure work is completed within appropriate time frames.

* Follow up with mechanics and vendors to prevent delays.

* Maintain digital records of all completed repair work and invoices.

* Maintain parts inventory and order parts as needed.

Fleet Records, Compliance & Documentation

* Maintain accurate digital files for:

* Inspections

* Repair records

* Registrations

* Insurance documents

* Lease activity logs

* Ensure current Certificates of Insurance are on file for all lease customers and applicable trailers.

* Maintain accurate and current activity logs for leased trailers.

Inventory & Tracking Systems

* Conduct weekly inventories of:

* Trailers

* Tires

* Trailer tracking hardware

* Utilize the trailer tracking provider's software to assign and remove tracking hardware as trailers move in and out of service.

* Coordinate trailer transfers between locations using third-party vendors.

Customer Charges, Toll Violations & Communication

* Prepare customer charge documentation for:

* Tire wear

* Brake wear

* Damages identified upon return

* Communicate with customers regarding charges and address questions or disputes.

* Pay weekly toll violations and notify customers of associated charges.

Administrative & Customer Support

* Answer incoming calls and assist customers or direct calls to appropriate departments.

* Assist internal departments with operational documentation and recordkeeping needs.

* Perform other duties as assigned by management.

Qualifications

* Experience in fleet operations, equipment management, logistics, or similar operational role preferred.

* Strong organizational skills and attention to detail.

* Ability to manage multiple tasks and priorities in a fast-paced environment.

* Comfortable working with digital files, tracking systems, and software applications.

* Strong communication skills for interaction with customers, vendors, and internal staff.

* Proficiency in Microsoft Office and general computer use.

* Ability to work independently and follow through on assigned responsibilities.

Job Benefits:

* 401(k)

* Dental Insurance

* Health Insurance

* Life Insurance

* Paid Time Off

* Tuition Reimbursement

* Vision insurance

Benefit

Conditions:

* Only full-time employees are eligible.

"Our number one priority is SAFETY."