Academic Admin Coordinator

Org Level 1

Texas Tech Unv Hlth Sci Ctr El Paso

Position Description

Provides office services by implementing administrative systems and procedures. Monitors administrative projects for faculty and staff in the assigned academic area.

Requisition

43898

Travel Required

Up to 25%

Major/Essential Functions

* In cooperation with leadership, responsible for inputting, validating and monitoring the course calendar. Employee must be able to effectively collaborate with clinical faculty for timely completion of assigned projects relative to the dental school curriculum. Employee must demonstrate knowledge of required documentation and data to assist with the development and implementation phase.

* Responsible for managing the coursework uploading and deadlines with accuracy in the institutional LMS for the assigned student cohort. Employee must demonstrate knowledge of specified software applications utilized for demands of daily course activity operations. Employee will be expected to follow FERPA and HIPAA standards of confidentiality.

* Responsible for proctoring as a regular member of the team. Complies with all applicable policies and procedures and institutional and departmental guidelines.

* Responsible for scheduling the appropriate rooms and required equipment/materials for all educational events as requested by faculty. Employee must be able to demonstrate knowledge of the event management system and work effectively with appropriate personnel throughout campus to coordinate and collaborate appropriate the scheduling of various accommodations/venues for educational activities requested by clinical faculty.

* Validate roll-over period sessions for upcoming school year. Employee must demonstrate knowledge of required data.

* Work with other academic coordinators to organize course introductions events.

* Provide administrative support for the Office of Academic Affairs for Woody L. Hunt School of Dental Medicine (WLHSDM) as other duties as assigne. Assist in the assembly of all materials needed for the Office of Academic Affairs.

* Remains current with all licensure, certifications and mandatory compliances and trainings required of this position.

* Adhere to all TTUHSCEP policies, procedures and processes.

* Personally demonstrate, display, and act in accordance with TTUHSCEP's values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Actively promote and encourage staff across the institution.

* Perform all other duties as assigned.

Grant Funded?

No

Minimum Hire Rate

Compensation is commensurate upon the qualifications of the individual selected

Pay Basis

Hourly

Work Location

El Paso

Preferred Qualifications

* N/A

Campus

HSC - El Paso

Department

Woody L. Hunt SDM Admin ELP

Required Attachments

Cover Letter, Resume / CV, Transcript

Job Type

Full Time

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group

Information and Records Clerks

Shift

Day

EEO Statement

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Required Qualifications

* Bachelor's degree in a related field plus one (1) year related experience; OR a combination of related education and/or experience to equal five (5) years.

Does this position work in a research laboratory?

No

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees.

To view this report, visit the TTUHSC Clery Act website at https://(Use the "Apply for this Job" box below).