County Auditor's Office - Account Clerk

Acceptable Experience and Education

High School Diploma with three (3) years Accounts Payable experience to include bookkeeping and two (2) years general office work;
Or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

In order to access the County’s network and systems, a personal mobile smart device is required by the hire start date.

• Reviews and processes direct voucher, purchase order payables, and bills for payment; reviews payment approvals and proper invoices for each voucher and purchase order.
• Reviews documents posted in the financial system and processing all payable vouchers timely and accurately; obtains the proper documentation and acknowledgements in order to process invoices for payment in a timely manner.
• Reviews and process general billing invoices in the financial system, maintaining proper documentation and records to ensure proper payment processing.
• Assists in processing of refund vouchers in the financial system in order to process for payment in a timely manner.
• Monitors and addresses past due accounts by contacting vendors for invoices and County departments for receiving acknowledgements in order to pay invoices in a timely manner.
• Maintains purchase order, contracts, and invoice into filing systems and a status log.
• Organizes and files financial reports.
• Maintains a filing system for financial information, files and records (ex: copies of paid invoices, checks, documentation, reimbursements, reports, etc.).
• Verifies vouchers payables and other financial documents posted in the financial system for accuracy; reviews the documents posted; creates a journal voucher; identifies and corrects data entry errors; processes payable vouchers that require special transaction codes.
• Reviews, approves, and processes purchase requisitions; reviews for consistency and conformity with county guidelines and policies; posts to the proper account; cancels purchase requisitions when necessary; responds to department requests for processing emergency requisitions and provide purchase requisition posting assistance when needed.
• Verifies departments invoices for accuracy identifying and or tracking unusual transaction based on established policies and regulatory guidelines; check for duplicate payments; responds to invoice and payment inquiries in a prompt manner.
• Prepares, routes, processes and follows up on purchase orders and or invoices to county departments for approval of payment; verifies purchase orders, prices, and quantity to vendor invoices; submits purchase order increase requests; researches and prepares purchase orders;
  Cancels purchase orders as necessary and approved; payment authorization of certain purchase orders.
• Contacts departments for confirmation of receipt of materials or services.
• Reviews and processes travel expenditure vouchers as needed.
• Researches and resolves any outstanding balances on accounts.
• Sorts and distributes incoming and outgoing mail, to include: invoices, statements, receiving copies of purchase orders, credit vouchers, etc.
• Reviews, researches and reconciles vendor statements to determine account status.
• Responds to vendor payment inquiries.
• Assists other co-workers with their job duties during their absence from work (out sick or on vacation).
• Files and makes copies of a variety of paperwork.
• Performs research for special projects when needed.
• Compiles statistical information, reports and data.
• Scans documents through various imaging systems to provide documentation across multiple areas of the financial system.
• Responds to questions or requests for information.
• Participates in indexing incoming records and the maintenance of archived records and files.
• Participates in the annual inventory process for the department.
• Keeps track and compiles County Auditor’s staff training records and hours and submits to Human Resources.
• Performs clerical duties such as phone answering, interdepartmental mail pick‑up and delivery, processing and distributing of incoming mail.
• Assists in the processing of payments received by mail.

• Substitutes, if…