Administrative Assistant

Job Description

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Collate and distribute mail
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping

• Minimum level of education: high school diploma or GED
• Decision-making: make independent decisions on daily tasks
• Communications and collaboration: collaborate with other administrators, support personnel, management and clients on a regular basis
• Organizational skills: prioritize and keep oneself and others organized
• Writing: proficiency in spelling, punctuation, sentence structure and multiple writing styles

Ability to sit for prolonged periods; use a computer keyboard, monitor, adding machine, and telephone for prolonged periods; lift, carry, and transport materials up to 25 lbs. and sometimes more.