Comptroller - Admin Assistant III El Paso Audit Office

Job Responsibilities

In this role you will:

• Routes assignments to the regional processing center utilizing Audit Utilities and Agency Work Manager.
• Prioritize work according to established divisional priorities, with particular focus on statute audits, hearings, amendments, and refunds.
• Performs imaging duties for No Tax Due assignments, ensuring accurate document capture and routing.
• Maintains filing systems, including recording information and updating paperwork.
• Prepare documents for imaging including statute waivers, audit questionnaires, and power of attorney forms.
• Performs word processing and spreadsheet work utilizing Microsoft Office Suite software.
• Maintains compliance with Agency Records Retention procedures.
• Plans available time to efficiently complete filing, compliance, and correspondence duties.
• Processes payments on Agency Work Manager, completes required forms, and allocates amounts as needed.
• Deposits funds at prescribed banking locations.
• Maintains accurate records and documentation of all collections processed.
• Images assignment payments and required forms.
• Performs processing and imaging timely and produces high-quality work.
• Routes phone calls, greets visitors, and coordinates the flow of information.
• Receives, date stamps, logs, and distributes incoming mail.
• Prepares outgoing mail, maintains postage balances, verifies billings, and forwards invoices to Accounts Payable.
• Completes tasks and responds to inquiries in a timely manner.
• Performs administrative support for management.
• Manages property and supplies inventory and oversees credit card purchasing and recordkeeping.
• Reviews travel reimbursement requests for accuracy.
• May perform timekeeping reconciliations.
• May schedule meetings and training.
• Meets training requirements and attends mandatory training that may require overnight stays.
• Performs other duties as assigned.
• Actively applies constructive feedback to enhance work quality.

Minimum Qualifications:

• Education:
  
  Graduation from a standard senior high school or equivalent.
• Experience:
  
  Three (3) years’ experience with clerical office and/or administrative work.

Preferred Experience:

Experience using Microsoft Office Suite software and a multi-line telephone.

We offer insurance, retirement plans, and a flexible work schedule as part of a strong benefits package for you and your family.

Monday through Friday, 40 hours a week with occasional evening, weekend hours and holidays. Hours may change based on business need.

Salary is contingent upon qualifications. If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

To receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application.

Applicants must submit both a résumé and a completed application to be considered. Both documents should include sufficient work history to assess qualifications.

Work In Texas (WIT) applicants must complete supplemental questions to be considered for the position. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.

The Comptroller’s Office is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity.

An applicant must be eligible to work in the United States to be hired at the Comptroller’s office and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment.