Program Coordinator​/Scheduler

Overview

Program Coordinator / Scheduler - $15.00/HOUR or MORE BOE A local construction company needs a Program Coordinator / Scheduler. This position plays a critical role in coordinating production schedules, subcontractors, crews, inspections, suppliers, materials, and customer communication to ensure projects move efficiently from start to completion.

• Scheduling & Project Coordination: Develop and maintain daily and weekly project schedules;
  Coordinate roofing and construction projects from scheduling through completion;
  Coordinate subcontractors, crews, suppliers, inspections, and material deliveries;
  Work closely with General Manager and office staff to maintain production flow and project timelines;
  Monitor project schedules and track progress of active jobs;
  Help resolve scheduling conflicts and production issues;
  Schedule site walks, inspections, and project milestones;
  Maintain project metrics and scheduling updates for management.
• Administrative & Operations Support: Maintain accurate job files, scheduling records, and project documentation;
  Assist with small inventory management and material coordination;
  Keep up with TPA / insurance portal requirements and documentation;
  Coordinate bank draws and required project documentation as needed;
  Update internal systems and production tracking;
  Assist with invoicing, collections follow-up, and administrative support;
  Prepare reports and provide operational updates to management as needed.
• Customer & Vendor Communication: Communicate with customers regarding scheduling, production timelines, and project updates;
  Maintain professional communication with subcontractors, suppliers, inspectors, and customers;
  Coordinate with supplier groups and vendors regarding scheduling and deliveries;
  Assist customers with project coordination and scheduling questions.

• Strong organizational and multitasking skills
• Ability to work in a fast-paced environment
• Strong communication and customer service skills
• Strong problem-solving ability
• Ability to prioritize and manage multiple projects simultaneously
• Experience coordinating subcontractors and crews preferred
• Proficient with computers, email, calendars, and office software
• Bilingual (English/Spanish) preferred
• Preferred Qualifications:
• Roofing or construction industry experience
• Experience with insurance restoration projects
• Experience using CRM or scheduling software
• Experience with TPA programs and insurance claims coordination
• Experience with Xactimate is a plus