Program Assistant - Emergency Medical Services Job El Paso area,Texas USA,Administrative/Clerical

Oversee on‑going intake, registration, and testing activities for assigned program and monitor budget activities. In‑person work on campus is an essential function of this position. Provide administrative office support for assigned program. Establish and maintain records, compile data, and prepare and submit reports.

Assist with the development of account budgets and expenditure and revenue forecasts. Track and monitor expenditures, identify problems, and advise as appropriate.

Receive and organize documents. Enter data into computer system, generate internal/external billings, ensure accuracy, resolve billing questions, and correct errors.

Assist with review and maintenance of student academic and clinical confidential records. Maintain faculty confidential clinical clearance records.

Assist with program and division meetings including advisory committee meetings, student orientation, completion ceremonies, and staff meetings. Provide support for program public offerings, such as vaccination clinics and resource fairs as needed.

Prepare office reports for copier usage and general office equipment.

Attend program meetings and events district‑wide as required.

Perform other duties as assigned.

Required Qualifications

Associate's Degree and two (2) years of related experience, or 30 credit hours and four (4) years of related work experience, or an equivalent combination of education and experience which demonstrates possession of the required knowledge, skills, and abilities.

Experience compiling data and preparing reports.

Experience working with account budgets, expenditure and revenue forecasts, compiling data, and preparing reports.

Ability to perform basic mathematical calculations and experience preparing purchase requisitions.

Experience with Microsoft Office Suite (MS Word, Excel, and PowerPoint).

Effective interpersonal and team‑oriented skills.

Effective oral and written communication skills.

Experience providing effective customer service.

Effective organizational and multi‑tasking skills.

Ability to handle confidential information.

Special Conditions

This is a security‑sensitive position as defined under the Texas Education Code, Section 51.215; the successful applicant will be required to undergo a criminal background check, as permitted and/or required by applicable law, and in accordance with the College’s policies and procedures.

Open Until Filled.

Physical Requirements

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk and use hands to handle or feel. The employee is occasionally required to lift or move up to 10 pounds. Specific vision abilities required for this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

The El Paso Community College County District does not discriminate on the basis of race, color, national origin, religion, sex, age, disability or veteran status.

#J-18808-Ljbffr