Analyst, Administrative​/Clerical, Administrative Management

Org Level 1

Texas Tech Unv Hlth Sci Ctr El Paso

Position Description

Analyzes and coordinates office services such as personnel, budget preparation and control, fiscal affairs, equipment utilization, records control, and special management studies.

Requisition

45117

Travel Required

Up to 25%

Major/Essential Functions

* Responsible for sorting out Payment Services mail received. Assures that all mail received for the day is date stamped, scanned, reviewed, attached to Tech Buy, entered in the AP Invoice Management System, and handled accordingly.

* Responsible for monitoring the Accounts Payable inbox. Review and handle emails received timely. If an invoice is attached, ensure it is entered in the AP Invoice Management System and managed based on set instructions.

* Manage pending items in the AP Invoice Management System. Responsible for timely follow-ups of items on the pending list. Once the invoice is ready for payment, assign the invoice to staff for processing per set criteria.

* Review vendor statements to verify that the invoices listed have been paid. Contact department staff and vendors to request missing information.

* Backup to the team member responsible for the distribution of checks.

* Process invoices for payment when requested by the supervisor.

* Remain current with all licensures, certifications, and mandatory compliance and training requirements for this position.

* Adhere to all policies, procedures, and practices (Regents Rules, TTUS, HSCEP OPs, etc.).

* Personally, and consistently, demonstrate, display and act in accordance with Texas Tech Health El Paso's Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serve as a Value's leader while actively promoting and encouraging staff across the institution.

* Perform all other duties as assigned.

Grant Funded?

No

Minimum Hire Rate

Compensation is commensurate upon the qualifications of the individual selected

Pay Basis

Hourly

Work Location

El Paso

Preferred Qualifications

* Ability to communicate effectively, orally and in writing.

* Organizational skills are essential.

* Detail oriented.

* Be able to perform satisfactorily under pressure to meet deadlines.

* Knowledge of Microsoft Word, Excel, Outlook, and the Accounts Payable process.

Campus

HSC - El Paso

Department

Payment Services Elp

Required Attachments

Resume / CV, Transcript

Job Type

Full Time

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group

Information and Records Clerks

Shift

Day

EEO Statement

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Required Qualifications

* Bachelor's degree in job related field plus one year of related experience;

* Combination of related education and/or experience to equal five (5) years.

Does this position work in a research laboratory?

No

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees.

To view this report, visit the TTUHSC Clery Act website at https://(Use the "Apply for this Job" box below).