District Clerk's Office - Court Clerk, Intermediate; Civil Division

This position is assigned to the Civil Division of the department.

• Associates Degree in Criminal Justice or a directly related field and two (2) years of office clerical experience with experience in legal procedures, terminology, the court system, and customer service.
• One (1) year of cashier experience (depending on area assigned).
• Or any equivalent combination of experience and training providing the required knowledge, skills, and abilities.

• Personal smart device required by the hire start date to access the County’s network and systems.
• Depending on area of assignment:
  Deputy Clerk deputizing may require AOP certification. Certified Clerk from Texas Justice Court or Master Certified Clerk from Texas Justice Court.
• May require or obtain by date of hire a valid driver’s license applicable to job responsibilities with a driving record acceptable to the County of El Paso.

• Retrieves, organizes, and prepares case files prior to submission to courts and hearings.
• Creates and corrects events, dispositions, and statistical closures; ensures data entered on documents is accurate.
• Ensures computed court costs and fees are in accordance with court dispositions and judgments.
• Attends court proceedings; creates documents on arraignments, jail pleas, dispositions, dismissals, bond orders, and judgments.
• Prepares documents for verdicts and sentencing at trial completion; files, scans, and stores documents.
• Conducts criminal searches for customers and agencies; prepares certified copies and disposition letters as needed; receives, documents, scans, and executes warrants, subpoenas, and alias capias; processes warrant declines.
• Meets statutory timelines required for judgments and issues credits for time served by the defendants.
• Prepares court docket; retrieves, organizes, and prepares case files prior to submission to courts and hearings.
• Prepares requests, subpoenas, abstracts, orders of sales, executions, citations, service packets, and related legal documents.
• Responds to requests in person, by mail, and by telephone in accordance with established policies, procedures, and regulations.
• Researches information on case files, collections, judgments, cash bonds, and status of cases as requested.
• Files, sorts, and closes case files; performs data entry of files and other legal documentation into an automated database.
• Calculates civil court costs on bond forfeiture cases; completes release/detain orders, bond orders, etc.
• Calculates proper fees for filings of cases, writs, executions, subpoenas, and related documents.
• Performs electronic filing.
• Assists attorneys in collecting information.
• Scans new cases, prints out judgments, files motions and orders.
• Secures authorized signatures on legal documents and delivers to appropriate parties or departments; reviews and processes various applications or documents.
• May handle sealed cases.
• Attends and participates in meetings, training and information sessions; stays abreast of new trends, statutes, laws, and innovations in the field.
• Depending on area of assignment:
• Reports disposition of cases; assists in elimination of errors.
• Creates, codes, and documents civil, criminal, probate files and non-arrest warrants; performs data entry of minutes, filing and file control.
• Delivers and picks up paperwork from the jail.
• Records executions issued and the returns on the executions; keeps an index of parties to all suits filed in the court.
• Assists with jurors and contact updates; contacts jurors; creates lists of jurors for selection; prepares paperwork for verdicts/sentencing; distributes checks to jurors.
• Takes and processes fingerprints.
• Orders revoking personal recognizance bonds; coordinates jury trial requests through jury hall; receives payments; balances receipts with cash, credit cards, etc.; and processes mail.
• Receives appropriate fees; ensures that all information on checks is in compliance with check acceptance policy; records all pertinent information to cross‑reference transactions with valid identification and receipts.
• Is responsible for handling large amounts of money and balancing daily…