Administrative Associate Special Facilities Management

Position: Administrative Associate for Special Facilities Management
Position Information

Hiring Department:
Special Facilities Management

Job Location:

El Paso, TX;
On-site

Posting End Date:
Open until filled. This posting may close once a sufficient number of qualified applications have been received.

Hours:

40 hours per week, standard Monday
- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends

FLSA status:
Non-exempt

Earliest

Start Date:

As soon as possible.

Salary: $34,320 annually

Required Application Materials:

* Resume

* List of three references

Position Summary

Under close supervision and with minimal latitude for the use of initiative and independent judgment this position provides personal clerical and administrative services and assistance. Keeps official records and executes administrative policies determined by or in conjunction with other officials.

Statement of

Duties and Responsibilities:

Screens incoming calls and correspondence and responds independently when possible; routes priority mail to director; directs calls to appropriate individual.

Prepares purchase requisitions and non-po vouchers; gets necessary document approvals and works with vendors.

Orders and monitors inventory and office supplies.

Organize and schedules production meetings.

Assists in the preparation of encumbrances and reconciliation reports

Maintains physical and digital filing systems.

Acts as a liaison for management by effectively interacting with faculty and campus personnel.

May serve as a human resources liaison by processing personnel action paperwork in conjunction with established organizational policies and procedures.

This position may be responsible for ensuring a timely and accurate processing of personnel action paperwork; maintains attendance reports for classified and Administrative and Professional personnel; maintains personnel training files and tracks new and current personnel training; acts as custodian of university documents and records.

Processes new appointments or changes in appointments via People Soft system; processes payment vouchers for training or education reimbursements.

Tracks work orders and inputs employment data.

Outlines and explains university procedures and policies to supervisory workers, and monitors compliance; creates and maintains database and spreadsheet files.

Oversees temporary and hourly employees and assigns duties.

Ensures that deadlines are met and adapts to changing priorities

Maintains a high degree of confidentiality on all sensitive information this position is privy to.

Greets and assists visitors.

Knowledge of all Microsoft Office software and able to learn and use institutional software systems.

Complies with all State and University policies. Other duties may be assigned.

Complies with all State and University policies.

Other duties may be assigned.

Supervisory Responsibilities:

Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications:

Education:

High School diploma or equivalent

and

Experience:

Three years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.

Preferred Qualifications:

Associate's degree or equivalent from two-year College or technical school within area of assigned responsibility

Bilingual in English/Spanish

Strong customer skills and ability to coordinate multiple projects. Proficiency in computer applications.

Why Pick UTEP

The University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

UTEP is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.

This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan. Built around the institution's core strengths-its location, its people, its supportive culture, and its community partnerships-the plan lays out a bold vision for the next decade, aimed at maximizing the University's regional impact and national stature.

Miner

Perks and Benefits

What UTEP Offers:

* Benefit Package includes:
Medical, Prescription, Life Insurance and Wellness platform

* Voluntary Benefits:
Dental, Vision, Additional life insurance, UT Flex, Short and Long - term disability plans

* Retirement Programs

* Longevity Pay

* Paid Vacation & Sick Leave

* Paid Holidays

* Employee Discounts & Perks

*…