Student Recruitment and Outreach Coordinator School of Pharmacy

Job Details

Hiring Department: School of Pharmacy

Job Location: El Paso, TX;
On-site

Posting End Date: Open until filled

Hours: 40 hours per week, standard Monday
- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends

FLSA status: Exempt

Earliest

Start Date:

As soon as possible

Salary: $40,480 annually

• Resume
• Cover Letter
• List of three references

Under limited supervision, provides advanced coordination and operational support for the School of Pharmacy. This position leads key academic and student-facing initiatives, including program promotion, recruitment efforts, academic scheduling, and the planning and execution of major ceremonies and events. The role requires independent decision-making, cross-functional collaboration, and oversight of complex administrative processes that support student success and academic operations.

• Supports the promotion of the School of Pharmacy through recruitment initiatives, outreach activities, and events.
• Collaborates with internal and external partners to enhance visibility and attract prospective students.
• Assists with planning and execution of recruitment events, campus visits, and outreach programming.
• Leads the planning, coordination, and execution of major School of Pharmacy ceremonies and events.
• Develops event timelines, coordinates logistics, manages vendors, and oversees day‑of execution.
• Ensures events align with institutional standards and reflect the mission and culture of the School.
• Independently develops semester course schedules in collaboration with academic leadership.
• Assigns and tracks faculty instructional effort (percent effort) in coordination with department leadership.
• Manages scheduling systems, including Goldmine and other institutional tools.
• Develops and maintains color‑block schedules and resolves scheduling conflicts.
• Provides support for student registration processes, including troubleshooting enrollment issues.
• Conducts elective audits and assists with course updates and curriculum tracking.
• Supports advising efforts in coordination with student affairs staff.
• Serves as a liaison with campus partners, including the Registrar, Dean of Students Office, and other academic units.
• Participates in School of Pharmacy and university committees as assigned.
• Represents the department in meetings and collaborative initiatives.
• Provides advanced support to the Senior Coordinator and Director of Student Affairs.
• Assists with process improvement, workflow development, and implementation of operational procedures.
• May assist in training or guiding support staff and student workers.
• Knowledge of all Microsoft Office software and able to learn and use institutional software systems.
• Complies with all State and University policies.
• Other duties may be assigned.
• May provide guidance or oversight to student workers or administrative support staff as assigned.

• Education: Bachelor’s Degree
• Experience: 0-2 years of related experience; or equivalent combination of education and experience

• Medical, Prescription, Life Insurance and Wellness platform
• Voluntary Benefits:
  Dental, Vision, Additional life insurance, UT Flex, Short and Long‑term disability plans
• Retirement Programs
• Longevity Pay
• Paid Vacation & Sick Leave
• Paid Holidays
• Employee Discounts & Perks
• Employee Education Assistance program

Eligibility for perks and benefits may vary based on part‑time or full‑time employment.

Note:

To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA‑48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents’ performance objectives as outlined by the incumbents’ immediate…