Assistant to the Vice President of Business Affairs
Listed on 2026-07-30
-
Administrative/Clerical
Business Administration, Administrative Management, Education Administration -
Management
Business Administration, Administrative Management, Education Administration
Position Information
Hiring Department
:
Office of the Vice President Business Affairs
Reports To
:
Vice President of Business Affairs
Job Location
:
El Paso (On Site)
Posting End Date
:
Open until filled. This posting may close once a sufficient number of qualified applications have been received.
Hours
: 40 hours per week, standard Monday
- Friday 8:00am- 5:00pm. Flexibility is required on evenings and weekends.
FLSA status
:
Exempt
Earliest Start Date
:
As soon as possible.
Salary
:
Commensurate with experience and education.
- Resume
- Cover Letter
- List of three references
Under limited supervision and extensive latitude for the use of initiative and independent judgment, provides highly advanced (senior-level) professional assistance. Performs complex and specialized administrative work to facilitate and support management and operations in the department, while effectively handling a wide variety of demanding and confidential administrative duties.
Note:
The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents’ performance objectives as outlined by the incumbents’ immediate supervisor or manager.
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information. A valid driver’s license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position’s essential functions.
Coordinates or oversees the high-level administrative operations for the Vice President. Manages the reception area for the office.
Serves as a liaison between the Vice President and the public, students, staff and other campus officials; maintain specialized knowledge of educational administration.
Provides administrative support for the Vice President on projects, Power Point presentations, mail handling, supply control and necessary internal and external communication. Assists with projects as requested by the Vice President.
Processes purchase orders, travel requests, time sheets and other business transactions in the financial system as needed. Maintains adequate inventory of office supplies. Organizes programs, events, meeting, or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, and controlling event budgets.
Initiate and answer telephone calls and screen and direct visitors and calls to appropriate personnel.
Schedule and confirm appointments and maintain the Vice President's calendar.
Coordinate, process, and manage travel arrangements for the Vice President, faculty, and others, to include conference registration, car rentals, and hotel. Prepares itinerary for travel arrangements.
Organize, coordinate, and manage various departmental activities, projects and functions as directed. Plans and coordinates department events.
Provide information and assistance in person or by telephone regarding programs, policies, and procedures to faculty, staff, administrators, students, and the general public.
Assist in annual budget preparations; maintain current college instructional program and state funded budget accounts; monitor budget expenditures.
Assist the Vice President in review, development and/or recommend changes of program policies and procedures.
Gather, research, and compile complex statistical information for budget preparation and for preparation of narrative reports for such items as program and curriculum review, handles grant, and state reporting.
Coordinate communication and activities with other departments and personnel, students, educational institutions, vendors, other outside organizations, and the public.
Develops and maintains internal and external contacts. Manages and maintains filing for the Vice President and ensures files are up to date and clearly marked for easy…
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