Maintenance Support Tech II, East Area Maintenance Office - El Paso, TX

State Job Title/s

Administrative Assistant IV

Performs administrative support-related work in a maintenance office or district headquarters. Work requires contact with high-level managers, executives, governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

• Composes and prepares correspondence and applicable recurring or special one-time reports and/or confidential and sensitive communications.
• Maintains materials inventory.
• Researches and compiles information for reports or inquiries and assists in organizing, coordinating and preparing written or statistical reports.
• Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
• Assists district personnel with annual inventory of supplies, stockpiles and minor equipment.
• Conducts monthly spot inventories, verifies inventory findings, reconciles and coordinates with Business Services on adjustments needed.
• Maintains and updates office files/records/logs and a wide variety of automated systems in support of personnel, finance, budgeting, maintenance, inventory, contracts, purchasing, travel information, and/or permitting activities.
• Reviews, prepares and/or negotiates applicable program purchases for services, office materials, supplies, tools and/or equipment and monitors contracts.
• Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
• Processes receipts and invoices for payment.
• Performs other job responsibilities as assigned.

High School Grad or Equivalent in general education.

1 year of experience in administrative or clerical support, customer service, or related experience. (Experience can be satisfied by full time or prorated part time equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications.

Valid U.S. driver’s license. This position requires driving a state vehicle.

• Office management practices and procedures.
• Inventory/stock control procedures.
• Purchasing methods and procedures.

• Dealing courteously and effectively with the public.
• Prioritizing and organizing work assignments.
• Preparing and maintaining confidential and sensitive records, files, and reports.
• Using computers, applicable programs, applications, and systems.
• Maintaining a safe and effective working relationship with others.

• Follow verbal and written instructions.
• Shows initiative and action beyond what is required to improve products or services; is self-starting and completes assignments independently without constant supervision.
• Protects sensitive and confidential information.

• Sedentary work:
  Lift up to 10 lbs. at a time and occasionally carry files/small tools.
• Light work:
  Lift up to 20 lbs. at a time and frequently lift or carry objects up to 10 lbs.
• Standing-prolonged periods of time.
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers.
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading.

Please read the Standard Conditions of Employment (TxDOT) for all positions.

Join Our Team in El Paso, TX!
Are you looking for an opportunity to make an impact every day? As a Maintenance Support Technician in the El Paso District, you'll play a vital role in supporting…