UKG Workforce Scheduling Assistant

Paragon offers a wide range of environmental investigation, consulting, compliance, and remediation services as well as IT solutions, Facility O&M, Materiel Support, Supply and Security to both private- and public-sector clients throughout Alaska and the Continental U.S. Paragon’s experienced professional staff is dedicated to producing high-quality documentation and providing safe field execution to support its clients’ projects in line with local, state and federal guidelines and regulations.

About this position: UKG Workforce Scheduling Assistant Location – El Paso, TX

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Wage/Salary Range: $28.59 per hr.

Applicants will be notified via phone or email within ten (10) business days of submittal.

• Support daily Detention Officer scheduling requirements by assisting with shift assignments, staffing vacancies, call offs, overtime, leave, training, shift changes, and other adjustments necessary to maintain operational staffing.
• Ensure schedule changes and staffing decisions are accurately and promptly entered into UKG, so system records reflect actual employee assignments and scheduled work hours.
• Review UKG schedules, employee time records, missed punches, exceptions, discrepancies, and other system information requiring correction or follow-up. Coordinate with supervisors, Payroll, Human Resources, and Scheduling to resolve identified issues.
• Assist with overtime administration and scheduling in accordance with established procedures, employee seniority, applicable collective bargaining requirements, and operational staffing needs. Maintain appropriate documentation of scheduling and overtime activity.
• Monitor staffing levels, scheduled hours, overtime hours, vacancies, absences, and other workforce information to assist operational leadership with daily staffing decisions.
• Process scheduling adjustments resulting from approved leave, call-offs, employee status changes, training, temporary assignments, administrative actions, and other workforce events.
• Compare UKG information against scheduling records and operational documentation to identify inconsistencies and ensure workforce records remain accurate.
• Generate, review, and distribute UKG reports related to employee schedules, hours worked, overtime, attendance, staffing, timekeeping exceptions, and other workforce information as required.
• Assist employees and supervisors with routine UKG scheduling and timekeeping questions and coordinate more complex system, payroll, or employment matters with the appropriate department.
• Maintain accurate scheduling documentation, workforce trackers, overtime records, and other records necessary to support staffing operations and applicable contractual requirements.
• Support Scheduling and operational leadership with schedule preparation, staffing projections, employee availability, shift coverage, and other workforce planning activities.
• Maintain confidentiality of employee schedules, timekeeping information, personnel information, and other sensitive workforce records.
• Perform other duties as assigned based on operational, contractual, and organizational requirements.

Required (Minimum Necessary) Qualifications

• Education Requirements
  :
  High school diploma or equivalent required.
• Associate's degree or higher in Business Administration, Human Resources, Management,
• Level of Experience Requirements
  :
  Relevant workforce scheduling, timekeeping, payroll, administrative, or workforce management experience may be considered in lieu of postsecondary education where permitted by contractual requirements.
• Minimum two years of experience in workforce scheduling, timekeeping, payroll support, workforce administration, operations support, or a related administrative function.
• Experience using UKG, Kronos, or another workforce management, scheduling, timekeeping, or payroll system.
• Experience working with detailed employee scheduling, timekeeping, or workforce data.
• Experience supporting a fast-paced,…