District Clerk's Office - Court Clerk; Civil Division

• This position is assigned to the civil Division of the department
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• This position is assigned to the civil Division of the department
  *

High School Diploma, or equivalent and two (2) years of office clerical experience, with experience in legal procedures, terminology, the court system, and customer service.
Or, any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

• May require Deputy Clerk deputizing; may require AOP certification;
• May require certification as passport acceptance for the US Department of State;
• May require or obtain by date of hire a valid driver's license applicable to job responsibilities, with a driving record acceptable to the County of El Paso.
• In order to access the County’s network and systems, a personal mobile smart device is required by the hire start date.

• Creates, codes, and documents civil, family, criminal and/or probate files; performs data entry of minutes, filing and file control;
• Prepares court docket; retrieves, organizes and prepares case files prior to submission to courts and hearings;
• Computes court costs and fees according to court dispositions and judgments;
• Attends and understands court proceedings; participates with arraignments, jail pleas, dispositions, and judgments;
• Prepares requests, subpoenas, abstracts, orders of sales, executions, citations, service packets, and related legal documents;
• Responds to requests in person, by mail, and by telephone in accordance with established policies, procedures and regulations;
• Researches information on case files, collections, judgments, cash bonds, status of cases as requested;
• Conducts case searches for customers and agencies; prepares certified copies and disposition letters as needed;
• Files, sorts and close case files; performs data entry of files and other legal documentation into an automated data base; keeps track of cases;
• Calculates civil court costs on bond forfeiture cases;
• Calculates proper fees for filings of cases, writs, executions, subpoenas and related documents;
• Ensures filings are accurate; corrects errors;
• Performs electronic filing;
• Assists attorneys in collecting information;
• Secures authorized signatures on legal documents and delivers to appropriate party or department;
• Reviews the completion of various applications or documents and processes;
• Follows up on credit time for defendants;
• May handle sealed cases;
• Schedules document/record archive and disposal as required;
• Attends and participates in meetings, training and information sessions;
• Stays abreast of laws, statutes, new trends and innovations in the field;
• Substitutes, if assigned, during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations;
• Commits self to providing excellent customer service and demonstrate commitment through cooperative team and individual efforts; and
• Creates a high quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills;

• Researches, and activates warrants;
• Accepts and rejects e-file motions;
• Shifts files;
• Monitors jail time;
• Takes and processes fingerprints;
• Keeps track and processes individual jury members;
• Strikes the jury;
• Prepares change of orders and cases to other counties; prepares documents, assess fees, and e-files and mails;
• Reports to agencies the disposition of cases;
• Gathers, creates and scans information on new cases and orders, prints out judgments and sentence, files…