Admin Assistant

Job Description - Administrative Assistant

Position Title:

Administrative Assistant

Department:
Administration

Reports To:

Upper Management; CFO/CEO

Location:

On-site (El Paso, TX)

Employment Type:

Full Time
FLSA Status:
Non-Exempt

Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.

• Coordinates phone messages with Intake Staff & Managers for CFO & CEO.
• Responsible for purchasing cakes for employee birthdays and anniversaries. Includes coordinating food deliveries for celebrations in the office.
• Primarily responsible for all policies & procedures updates to include: SOP’s, Employee Handbook, Accounting, Office Manager, Intake, Medical Assistant and Human Resources Manual.
• Will meet and provide feedback to managers/employees on established policies and procedures and any changes or additions necessary.
• Assists CEO in archiving upper management paperwork.
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• May assist in supplies inventory by checking inventory levels; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Provide clerical and administrative support to upper management when needed.
• Provide accounting and clerical assistance to the accounting department
• Manage and oversee social media content (Facebook, Website).
• Provide support as a backup for Accounting Clerk duties, including payroll.
• Assist on employees’ onboarding process and HR presentations to new employees as needed.
• Other duties may be assigned as deemed necessary.

Skills/

Qualifications:

Reporting Skills, Excellent Writing Skills, Excellent Excel knowledge, Microsoft Office Skills, Organization Skills, Professionalism, Problem Solving, Supply & Inventory Management, Verbal Communication.

Driving requirement is a must in order to travel to all clinic locations and for the purchasing of items to include employee celebrations, picking up supplies, bank runs, etc.

The described schedule may change due to the need of our patients and the Company.