Hybrid Administrative Lead Operations & Support

The University of Texas MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. The Senior Administrative Assistant role supports the efficient operation of [Department information not provided] through advanced administrative, secretarial, project coordination, calendar management, and financial support functions. The Senior Administrative Assistant works closely with faculty, staff, patients, and leadership to ensure operational effectiveness and high-quality service.

At UT MD Anderson, the Senior Administrative Assistant serves as a key resource for departmental operations, managing complex administrative responsibilities, supporting faculty activities, coordinating projects, and facilitating communication across multiple stakeholders. The Senior Administrative Assistant contributes directly to departmental productivity and operational excellence.

The ideal candidate for this role demonstrates strong administrative expertise, exceptional written and verbal communication skills, proficiency with office technology and scheduling systems, experience supporting multiple stakeholders in a fast-paced environment, and the ability to manage confidential information, projects, financial processes, and faculty support activities. Education, experience, and license preferences were not provided; therefore, candidates should possess qualifications that support successful performance of the position’s responsibilities.

Salary: $45,500 – $57,000 – $68,500

Why Us?
UT MD Anderson offers the opportunity to support a mission-driven organization focused on advancing cancer care, research, education, and prevention. This role enables meaningful contributions to departmental operations while providing opportunities for professional growth, collaboration with faculty and leadership, and participation in a dynamic healthcare environment that values operational excellence and employee well-being.

• Employer-paid medical coverage starting day one for employees working 30 hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Responsibilities
Administrative Operations

• Perform highly responsible administrative, clerical, confidential secretarial, and project support functions for assigned faculty and staff

• Compose formal and informal correspondence, memoranda, letters, and reports using proper business formatting and grammar

• Complete institutional forms in accordance with established policies and standards

• Create and format slide presentations and poster presentations for faculty, fellows, mid-level providers, and staff

• Maintain and update faculty curriculum vitae using the institutional format referenced on the FAA website

• Type manuscripts and references as directed by assigned faculty members

• Proofread all documents prior to returning them to authors to ensure accuracy and quality

• Process license renewals and medical society applications for assigned staff

• Handle patient, physician, care center, and referral telephone inquiries and direct requests appropriately

• Extract patient demographics and other pertinent information from electronic health record systems

Calendar Management & Travel Coordination

• Maintain daily electronic calendars for clinical assignments, appointments, meetings, lectures, and seminars using Outlook

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