Institutional Advancement Associate Director - Foundation Relations

Position Information

Hiring Department:
Institutional Advancement

Reports To:

Director of Corporate & Foundation Relations

Work Modality:
Hybrid work arrangement with an onsite requirement of 16 hours per week. Institutional Advancement is seeking a candidate within a commutable distance from campus (75 miles or less).

Posting End Date:
Applications will be accepted through 11:59 PM CDT on 2/25/2026.

Hours:

40 hours per week, standard Monday
- Friday 8:00am- 5:00pm

FLSA status:
Exempt

Earliest

Start Date:

As soon as possible.

Salary: $70,000 annually

Required Application Materials:

* Resume

* Cover Letter

* List of three references

Position Summary

Who We Want

An ambitious and dynamic leader with a proven track-record of successful proposal development and grant writing expertise to serve as the University of Texas at El Paso (UTEP) Institutional Advancement's (IA) Associate Director - Foundation Relations.

With curiosity and creativity, you are pleasantly persistent in achieving your goals. You know how to take an idea from inception through execution, collecting feedback along the way to constantly improve. With a positive attitude, you take pride in approaching your work with intention and a growth mindset. You must be unrelenting in your pursuit of excellence, taking smart risks, and exploring big ideas;

you innovate and iterate but never compromise integrity along the way.

You also embody an unending commitment to positively contributing to our team culture; we all commit to making UTEP IA a great place to work. You have tenacious optimism and a goal-oriented, growth mindset, with the ability to remain flexible and develop creative solutions in pursuit of always maintaining forward momentum.

You thrive in a dynamic environment, continually balancing competing priorities. You have the ability to work independently and collaboratively, supporting the success of all colleagues and prioritizing UTEP's overall goals above personal achievement.

What You'll Do

Reporting to the Director of Corporate & Foundation Relations (CFR), you will serve as a philanthropic partner to the campus, focusing on grants funded through private foundations, including corporate and family foundations. In this role, you will represent university-wide priorities and work to support the greatest needs of the institution in service of advancing UTEP's mission. You will manage a diverse portfolio of major gift ($25,000+) prospects and donors, both regionally and nationally.

You will manage UTEP's foundation relations portfolio across the full grant lifecycle, identifying, cultivating, and stewarding relationships with foundation partners aligned with institutional priorities. This includes developing competitive proposals, coordinating internal stakeholders, and ensuring timely and accurate post-award reporting. The Associate Director plays a critical role in securing sustainable, mission-aligned foundation support for academic programs, research initiatives, student success, and community engagement.

This position is highly collaborative and outward-facing. You will work closely with academic leaders, research experts, development officers, and the Office of Research & Sponsored Programs (ORSP) to craft compelling proposals and build strong relationships with external funding partners. By aligning faculty expertise and institutional priorities with foundation interests, you will help elevate UTEP through strategic philanthropic investment.

You will lead proposal development and grant writing efforts, including identifying appropriate faculty, staff, and external partners for specific funding opportunities. You will guide projects from concept development through submission, award management, and ongoing reporting requirements, establishing clear timelines, coordinating required approvals, and maintaining a project management system to track submissions, outcomes, annual and interim reports, and next steps.

Maintaining accurate and detailed records is essential to success in this role. You will document donor and prospect interactions, contact reports, and key notes within the CRM system (Raiser's Edge NXT), ensuring information is current and…