Senior General Affairs Specialist

We are a leading company in the wireless broadband communications industry looking for talented professionals with a winning attitude.

Job Description

• Build and execute the general affairs launch checklist for offices, meeting spaces, employee common areas, breakrooms, and administrative service points.
• Coordinate furniture, signage, basic equipment, office supplies, breakroom services, visitor arrangements and workplace moves against construction and occupancy milestones.
• Track readiness dependencies, purchase requests, vendor mobilization, open issues and agreed completion dates; report risks to the HR Director and MIA project team.
• Participate in site walkthroughs and turnover meetings; coordinate with Facilities, EHS, Security and IT on services that require their specialist approvals.

• Coordinate daily office and workplace services, including cleaning, consumables, catering/cafeteria support, meeting logistics, parking and approved transport needs.
• Arrange desks, workstations, badges and on-site logistics for starters, transfers, visitors and leavers in partnership with HR Operations, Security and IT.
• Maintain an inventory and control process for general affairs assets, furniture, keys, supplies and vendor-owned equipment; coordinate lawful disposal or recycling.
• Support employee events, leadership visits, training-room readiness and site communications logistics with Communications and HR.
• Serve as a responsive point of contact for administrative service concerns and route Facilities, IT, Security or EHS incidents to the proper owner.

• Source and compare proposals through Procurement, support contract scope and renewal reviews, and monitor agreed vendor service levels and issue resolution.
• Track approved general affairs budgets, purchase orders, invoices, payments and savings opportunities with Finance and Procurement.
• Create simple procedures and service records for requests, supplier escalations, asset accountability and business continuity.
• Ensure administrative processes follow WNC policies, confidentiality expectations, records practices, and applicable local requirements.

• Coordinate common administrative standards with the Mexico team where practical while respecting U.S. and Mexican legal and operating differences.
• Support arrival and site access logistics for relocated or visiting employees; coordinate personal relocation matters with the Mobility and Relocation Supervisor.
• Use service tickets, checklists, and operational dashboards to improve response times, vendor quality, and employee experience.

• Five or more years of experience in general affairs, site administration, workplace services, facilities coordination, or related operations.
• Experience supporting manufacturing, logistics, or a greenfield site launch is strongly preferred.
• Demonstrated vendor coordination, contract administration, budget tracking, purchasing, and service problem-solving skills.
• Ability to manage concurrent site-readiness milestones and work effectively with IT, Facilities, EHS, Security, Finance, and Procurement.
• Proficiency with Microsoft 365 and practical tracking tools (Excel, SharePoint, Lists or similar).
• Clear communication in English;
  Spanish proficiency and multinational/cross-cultural experience preferred.
• Bachelor's degree in business administration, Operations, or related field preferred; equivalent relevant experience considered.

• Administrative milestones and vendor mobilization delivered against the approved plant launch plan.
• General affairs service response/resolution performance and employee feedback.
• Vendor SLA adherence, budget accuracy, purchasing controls, and asset inventory completeness.

• Coordinate approved general affairs activities and vendors and resolve routine administrative issues within assigned limits.
• Recommend vendors, service levels, process improvements, purchases and budget actions through authorized approval channels.
• Escalate life-safety, construction, building systems, IT security, immigration or employment matters to the designated accountable function.

Based on-site in El Paso with regular visits to offices, construction-transition areas, warehouse and manufacturing spaces, subject to site safety procedures. Some early/late or weekend work during moves and…