Admissions and Registration Specialist

Responsible for providing front-line registration services for all student populations into credit and non-credit programs, including generating, maintaining, and digitizing student records in accordance with the southern association of colleges and schools, texas higher education coordinating board guidelines, state and federal laws, and district policies. In-person work on campus is an essential function of this position.

Process admissions applications to verify eligibility for admission into el paso community college (epcc). Code and maintain applicant and student data, including registration holds. Digitize all original supporting documents and provide guidance to students on required steps to complete the admissions process for all region 19 designated schools and dual credit and early college high school program (dc/echsp).

Review and analyze required supporting documents to process actions and update the student information system appropriately. These updates include but are not limited to grade, attendance, change of address, majors, and other demographic values that impact state and federal reportable items. Update external systems, such as army ignited, student exchange visitors information system (s.e.v.i.s), and any third-party software the division utilizes.

Provide registration processing assistance for credit and continuing education (ce) students, including schedule and class searches, registration "hold" releases, overrides, over tallies and assigning appropriate registration coding in student information system to support such actions.

Act as an information source related to epcc's policies and procedures and regulations related to residency status in accordance with texas law requirements. Responsible for accepting and completing enrollment verifications, deferments for student loans companies, employment screening agencies, insurance companies, and the military.  Gather data and certify student enrollment.

Provide information to students regarding numerous topics, including admissions and registration, residency, texas success initiative, ability to benefit, english as a second language pre-test assistance, international students, and general student services.

Process student, faculty, and administrative initiated course withdrawals, review, and code withdrawal actions in compliance with federal, state, and district requirements.

Serve as liaison to region 19 designated high schools and dc/echsp to coordinate with appropriate epcc departments for complete student services, including testing services, counseling, financial aid, etc., and resolve semi-routine admissions issues. Ensure compliance by explaining the dc/echsp admissions process, referrals, department programs, policies and procedures, and appropriate laws to students and contacts. Refer students to appropriate departments as needed.

Perform other duties assigned.

Required qualifications:

1. Associate's degree and three (3) years of related experience or an equivalent combination of education and experience which demonstrates possession of the required knowledge, skills and abilities.

Note:

a copy of the transcript reflecting this required education must be submitted for consideration and reflect completed coursework and degrees conferred. The candidate must be fully qualified for the position at the time of application.

2. Effective customer service skills.

3. Proficient computer skills, including internet navigation, microsoft office suite.

4. Ability to maintain confidentiality of work-related information and materials.

5. Ability to manage multiple complex activities and projects.

6. Ability to establish and maintain effective working relationships with staff and the public.

7. Knowledge of federal and state student financial aid program's policies, procedures, rules, laws, and regulations.

8. Effective oral and written communication skills.

Special conditions:

1. This is a security-sensitive position as defined under the texas education code, section 51.215; the successful applicant will be required to undergo a criminal background check, as permitted and/or required by applicable law, and in accordance with the college's policies and procedures.

Individuals desiring consideration must complete and submit an epcc application for employment on-line by the announced deadline.

Copies of academic transcripts must be uploaded with the application. Current employees are also required to upload their transcripts with each submitted application; transcripts in personnel files cannot be accessed by evaluators for this purpose.  Applications submitted without transcripts will not be considered. Only documents stating 'transcript' or 'unofficial transcript' will be accepted. Other documents (degree audit, degree summary, program summary, etc.),

uploaded in lieu of transcripts will not be accepted.

If you are unable to attach your transcripts to your application, please mail your transcripts to el paso community college, employment services, p.o. Box…